Project Associate (Multiple National positions)

The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the development arm of the United Nations, UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Through partnerships with national, regional, and local governments, civil society, and the private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. 

In Ukraine, UNDP has been working since 1993 with the Government and local authorities, with partners across the UN system, with civil society and with local communities to help identify and develop targeted solutions to the country’s development challenges.  We work in close collaboration with several key ministries, departments and agencies in a robust, integrated manner in three thematic priorities/portfolios:

1. Inclusive Development, Recovery and Peacebuilding,
2. Democratic Governance, and
3. Energy and Environment.

Under the overall guidance and supervision of the programme or project manager, the Project Associate will be responsible for the overall support of implementation of the ongoing programme/project, performing a variety of standard operational services within the programme/ project framework ensuring high quality and accuracy of work.

The Project Associate facilitates knowledge building and knowledge sharing on communication activities. The Project Associate will work closely with all office/ programme and projects’ personnel and UNDP CO team to ensure relevant requirements are fulfilled in a timely manner with required quality, following the highest standards in line with UNDP guidelines and procedures

1. 3.Scope of Work 

1. Support in the coordination and implementation of designated project activities:

• Assist in the coordination, and implementation of selected activities/components within different projects
• Provide support to projects’ monitoring and evaluation activities, assist in data collection, and keep updated relevant databases, contact lists, etc.
• Assist in the preparation of regular updates and reports on projects’ progress, implementing issues, emerging risks/problems, and proposals for necessary remedial actions
• Participate in various project activities (meetings, round tables, conferences, other public activities) as requested by the supervisor
• Assist in the organization of online and offline events of the projects, and other communication activities
• Ensure full compliance of activities with UNDP rules/regulations, and policies/procedures.

1. Support in projects’ administration:

• Support in the organization and coordination of meetings, training sessions, workshops, conferences, and project events, as well as prepare reports and meeting minutes as required
• Assist in managing project finances, and processing invoices for project related goods and services
• Assist in preparing project budget and maintaining necessary budgetary controls and records
• Assist in managing procurement processes, and provide inputs for request for quotations/proposals as well as for the projects’ procurement plans
• Prepare tenders’ documentations and small procurements (canvassing) under the guidance from the Procurement Analyst 
• Assist in the procurement processes including vendor creation, e-requisitions, etc.
• Assist in drafting terms of references for consultants and contractors as required, and provide support to the recruitment of short-term consultants in line with UNDP rules and regulations
• Assist the project teams, experts, and consultants with travel and logistics matters
• Coordinate and organize trainings, field visits, missions, and conferences as needed
• Keep accurate electronic and paper filing, information, and records systems.

1. Support in networking/communicating with partners and beneficiaries:

• Assist in maintaining cooperation and communication with projects’ partners and beneficiaries on the implementation of the agreed activities, especially for the events, trainings, and workshops that will be conducted
• Maintain the contact database related to partners and beneficiaries, assist in sharing information, and following up on partnership related issues as assigned by the supervisor
• Prepare official correspondences for national and international partners.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the project/programme.

1. 4.Institutional Arrangement

Under the direct supervision of the Project Manager, the Project Associate provides ongoing project and administrative assistance and support to the projects, performing a variety of standard administrative processes ensuring high quality and accuracy of work.

1. 5.Competencies

1. 6.Minimum Qualifications of the Successful NPSA

This is a national position only Ukrainian nationals are eligible to apply for this position.

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