Information and Management Analyst - UNOCHA

 

* This position is open to Mozambique nationals ONLY

BACKGROUND

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office for the Coordination of Humanitarian Affairs (OCHA) is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. 

Under the direct supervision of the Head of Communication & IM Unit in the OCHA Mozambique – Cabo Delgado Sub-Office in Pemba, the National Information Management Officer will contribute to and assist the management and information dissemination capacities and supporting the overall humanitarian coordination, emergency preparedness and response in Mozambique through the national Inter-Cluster Coordination Group (ICCG). 

In particular, s/he will be supporting the Communication and Information Unit for the 2023 Humanitarian Response Plan for Mozambique to strengthen its information management and information dissemination capacity, ensuring that humanitarian partners, local and international media, policy makers and governmental and non-governmental actors have timely and relevant information on the humanitarian situation and response in the various affected parts of the country.   

Position Purpose 

Under the overall guidance and supervision of the Head of Communication and Information Management Unit in the OCHA Mozambique – in Maputo, Information Management Officer will contribute to and assist the management and information dissemination capacities, ensuring that humanitarian partners, local and international media, policy makers and governmental and non-governmental actors have timely and relevant information on the humanitarian situation and response in the various affected parts of the country.   

Key Duties and Accountabilities 

• Data Management and Analysis. 
• Document Management and Information Standards. 
• Facilitation of knowledge building and knowledge sharing,
• Digital Design Support. 

Ensure effective data management and analysis focusing on the achievement of the following results: 

 •            Supervise the collection of relevant information and data from key humanitarian partners, including Clusters, representatives of national governments, UN agencies, donors, local and international NGOs, in order to facilitate and maximize the exchange of information and data between humanitarian partners, and support the creation of appropriate information products for decision-making and humanitarian response.

•             Lead the collection and collation of baseline datasets. 

•             Compile and disseminate these, demographic, and vulnerability data, in different formats (including GIS). 

•             Analyze and interpret data and participate in the ongoing report preparation and dissemination. 

•             Acquire data from primary or secondary data sources and maintain databases/ data systems. 

•             Review and identify gaps on the existing information sharing system and facilitate the implementation of practical solutions to the gaps. 

•             Develop data collection tools, setup appropriate data collection methodologies, design and implement database systems for data management and analysis purposes 

•             Develop surveys, design data collection tools, and analysis of the survey results. 

Ensure effective Document Management and Information Standards focusing on the achievement of the following results: 

•             Coordinate maintenance of document-archiving systems, including managing system back-up, upgrades and migration, as needed, for digital archives databases. 

•             Provide training and advice to relevant staff on use of document archiving systems and the use of meta-data standards. 

•             Ensure the implementation, where appropriate, of OCHA standardized information management tools, including document management systems, databases, and standardized websites. 

•             Maintain databases based on existing templates (or develop if necessary, including user-friendly menu access and reports) to support humanitarian operations. 

•             Core databases include Who does What Where, Contacts, affected populations, CODs/FODs, photograph and map archives.  

Ensure facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results: 

 •            Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, and information provision. 

•             Organization of training for the OCHA staff and stakeholders on IM tools etc. 

•             Synthesis of lessons learned, and best practices directly linked to IM and ICT management. 

•             Sound contributions to knowledge networks and communities of practice. 

•             Preparation of briefing packs, updating map kiosk etc. 

Ensures effective digital designing support focusing on the achievement of the following results: 

 •            Creates and designs graphic elements and reports using OCHA standard styles and guides. 

•             Effectively represents information through graphical media, i.e, graphs, charts, presentations etc., using advanced designing programs, ensuring their attractiveness and effectiveness in communicating key messages. 

•             Maintains and improves the layouts of reporting and presentation templates using graphic design programs ensuring consistency in look and ease of navigation. 

•             Design and develop online interactive dashboards using tools such as Tableau and PowerBI etc. 

•             Facilitate staff's ability to use existing and emerging technology to achieve the organization's mission and objectives 

•             Support the management content on Humanitarian Response information, Humanitarian ID, Humanitarian Data Exchange (HDX) and other relevant web platforms, provide overall quality control for the platform and ensure content is current, comprehensive and follows relevant metadata standards. 

•             Support the production and update information products such as reports, charts, and infographics by turning data into graphical products to convey messages and storyline; develop advocacy materials including posters, presentations, and other visual materials. 

Requirements: 

Education 

•             Advanced University degree (Master’s degree or equivalent) in Information Management, information systems, GIS or related field or 

•             A First-level University degree in any of these fields, in combination with two additional years of qualifying work experience will be given due consideration in lieu of the Advanced University degree. 

•             Additional study related to technology for information management (e.g. GIS certification) is highly desirable. 

 Experience, Knowledge, and Skills 

•             A minimum of 2 years (with Bachelor’s degree) or up to 2 years (with Master’s degree) of progressively responsible experience in information management, information systems, data management, geographic information systems & mapping, and/or data visualization, is required. 

•             In-depth knowledge of industry-standard GIS and Graphics design software, including but not limited to Adobe Illustrator, ArcGIS, InDesign, Photoshop, and Tableau is required. Experience managing information in disaster response or complex emergency settings (preferably in a hardship Duty Station) is required. 

•             At least one year of experience working on humanitarian IM-related projects in Mozambique is desirable. 

•             Relevant experience within the UN system or an international organization is desirable.  Experience managing common operational datasets is desirable. 

•             Experience in working on Humanitarian Needs Overview (HNO) and Humanitarian Response  Plan (HRP) is desirable. 

•             Experience undertaking missions to support Information Management in areas/countries where populations affected by humanitarian crisis is desirable. 

•             Fluency in written and spoken English and Portuguese is required. Knowledge of one or more local languages is desirable. 

Expected Demonstration of Competencies 

Core 

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline 

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback 

Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 

Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident 

Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships 

Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

Business Direction & Strategy - System Thinking Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system              

Digital and Innovation - Data collection  Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g., mobile data, satellite data, sensor data).                  

Digital & Innovation - Data analysis  Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.    

Digital & Innovation - Digital business analysis Ability to support digital business processes across a range of digital projects, programmes and activities.       

Communications  - Advocacy strategy and implementation  Ability to create and implement advocacy strategies which lead to impactful change.                

Communications - Digital asset management  Ability to use digital asset management (DAM) systems to effectively store, share and organize digital assets such as images, videos and other media.  

Communications - Digital strategy  Ability to plan the use of resources through digital channels to reach and engage target audiences effectively and to achieve particular objectives 

IMPORTANT NOTE:

Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.

UNDP Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.