Administrative/Finance Associate for UNDP roster, NPSA-7
Tashkent
- Organization: UNDP - United Nations Development Programme
- Location: Tashkent
- Grade: Administrative support - NPSA-7, National Personnel Services Agreement
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Occupational Groups:
- Operations and Administrations
- Development Cooperation and Sustainable Development Goals
- Administrative support
- Banking and Finance
- Closing Date: Closed
UNDP Uzbekistan has been operating in the country since 1993 and has cooperated with the Government on finding solutions to national development challenges. UNDP assistance in Uzbekistan focuses on two overall, inter-linked objectives; to support the Government in advancing economic and democratic reforms; and strengthening and fostering the participation of civil society in development processes at national and local levels. UNDP works in three thematic areas – inclusive and sustainable growth, inclusive and democratic governance, climate change and environment.
The Administrative and Finance Associate will work under the direct supervision of the Project Analyst/Manager, and provide financial services to ensure high quality, accuracy and consistency in work. The Administrative and Financial Associate will work closely with national partners, the project, the operations and program departments of the UNDP office through the following roles and responsibilities.
- Be responsible for logistics, travel arrangements, and hiring project staff, in accordance with corporate rules and UNDP requirements;
- Encouraging understanding and promotion of gender equality among project staff and partners;
- On the basis of consultations with the project manager and the UNDP Business Center, carry out the procurement in accordance with the rules and procedures of the UNDP;
- Preparation of all financial and administrative documents required for project implementation in accordance with UNDP rules and procedures;
- Preparation of all financial and administrative documents related to the implementation of the project in accordance with UNDP rules and procedures, budgeting of costs and obligations for the project;
Preparation of quarterly and annual budget plans for recruiting staff; execution and storage of financial statements, and maintenance of the monitoring system for recording the corresponding expenses, balances, payments and other data on daily financial activities and preparation of reports;
- Assistance to project staff, experts and consultants in matters of financial costs, advance payments, transportation costs and other financial and administrative costs, preparation and authorization of payments for the services provided;
- Preparation of detailed cost estimates, participation, if necessary, in budget analysis and forecasting to support the financial operations of the project, alignment of all accounts within the required time frame;
- Processing, updating the list and keeping records of intangible assets in accordance with UNDP requirements;
- Execution of duties of a cashier, responsibility for the distribution of the project-based cash flow, keeping records of the cash book and payment orders of regional divisions;
- Monitoring of vacations of project employees, checking the correctness and appropriate filling of the monthly report card on the presence at the workplace, vacations, absences at the work place due to illness, etc.;
- Analyzing potential administrative and financial issues and taking the necessary steps to ensure that sufficient resources are available to carry out the tasks assigned to the project;
- Identifying effective measures to optimize the use of project resources;
- Ensuring full compliance of administrative and financial processes and financial reporting with the UNDP requirements, policy and strategy.
Institutional Arrangement
Under the direct supervision of Project Analyst/Manager and in close collaboration with relevant project partners, the Admin/Finance Associate will be responsible for the implementation of the project activities aimed at strengthening the climate services and disaster communications to end-users.
Admin/Finance Associate will provide operational services ensuring high quality, accuracy and consistency of work. Admin/Finance Associate works in close collaboration with the Government counterparts, project, operations, and Programme’s staff in the UNDP CO to exchange information and ensure consistent service delivery, and undertake day-to-day responsibility for operational and thematic support services for the satisfactory achievement of the project component outputs.
Core competencies:
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Business direction & strategy: Business Acumen:
- Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks
- Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.
Business Development: Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally.
Business Management: Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients' immediate requests.
- Ability to anticipate client's upcoming needs and concerns.
Business Management: Operations Management
- Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
- Knowledge of relevant concepts and mechanisms.
Agenda 2030: People: Gender
- Gender and Institutional Development
Secondary education.
Bachelor’s degree in in any of the following areas: Finance, Economics, Business administration, Environment, Law or similar areas.
Minimum 7 years of relevant experience in finance, administration, HR, procurement and project administration with secondary education.
Alternatively, if in possession of Bachelor’s degree, 4 years of relevant working experience.
Required skills
- Previous experience with UNDP or UN project will be a definite asset;
- Strong financial and administrative skills, result and client-orientation, ability to work in a team.
Skills:
- Proficiency in the use of computer software applications particularly MS Excel. Ability to work under pressure and with tight deadlines, ethics and honesty;
- Ability to use information and communication technology as a tool and resource;
- Experience in handling web-based management systems;
- Ability to handle multiple tasks simultaneously and ability to prioritize.
Applicant information about UNDP rosters
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