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Programme Associate

Georgetown

  • Organization: UNDP - United Nations Development Programme
  • Location: Georgetown
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UNDP’s mission as part of the UN system is to achieve sustainable development and fight poverty wherever it is greatest. This requires the very best of us, world-class collaboration, innovative thinking, resilient-based strategies, and continuous learning. UNDP’s competitive advantage as a development partner of choice comes from having the trust of developing countries, owing to our impartial character, transparency, and longstanding presence and commitment to the poorest and most vulnerable. We offer opportunities to make a lasting difference to the more than 170 countries where we commit our support and expertise.  

 UNDP in Guyana is guided by our Country Programme Document (currently Country Programme 2022-2026), which is in line with the strategic priorities of the Government of Guyana, enshrined in key strategies and plans, including the Low Carbon Development Strategy (LCDS 2030). UNDP will continue to support Guyana in implementing the Sustainable Development Goals and an agenda that focuses on i) building a diversified and resilient productive sector, with emphasis on job creation and support to small-medium businesses; (ii) supporting effective governance, safety, security and the rule of law; (iii) environmental management and resilience; (iv) enhancing and expanding social services, particularly in education and health and including support for the national COVID-19 recovery programmes.  

Under the overall guidance of the Resident Representative and direct supervision of the Programme Analyst, (Energy, Environment and Extractive Industries), the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations. She/he works in close collaboration with the operations, programme, strategic management and projects staff in the CO, Panama Regional Hub, UNDP HQ and GSSC (in relation to clustering services) as required for resolving complex issues and exchange of information. Collaboration is also required with project partners in government, civil society and donor institutions. The Programme Associate will also work with UN agencies and participate in UN Country Team initiatives. The Programme Associate discharges duties in office and in field throughout Guyana including hinterland areas, and will receive training in relevant areas. 
 
Duties and Responsibilities
  • Supports formulation of programme strategies in the implementation of the Country Programme  
  • Provides effective support to management of the CO Programme  
  • Provides administrative support to the Programme Unit  
  • Supports resource mobilization  
  • Ensures facilitation of knowledge building and knowledge sharing in the CO
  •  
  • Supports formulation of programme strategies in the implementation of the Country Programme focusing on achievement of the following results: 
  • Collection, analysis and presentation of background and related information for preparation of UN Multi-country Sustainable Development Framework, Country Programme Document, programme/project implementation strategies, effective application of Results Based Management tools and establishment of management targets.  
  • Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
  1. Provides effective support to management of the CO programme focusing on the achievement of the following results: 
  • Creation of projects in Atlas, preparation of required budget revisions, revisions of project award and project status, determination of unutilized funds, operational and financial closure of a projects. 
  • Provision of guidance to the executing agencies on routine implementation of projects. 
  • Presentation of information for audit of Nationally implemented (NIM) projects, supports implementation of audit recommendations. 
  • Supporting robust cross-unit collaboration. 
  • Backstopping work of other units, as requested. 
  1. Provides administrative support to the Programme Unit focusing on achievement of the following results: 
  • Review of NIM project Financial Reports; ensure proper control of the supporting documents for payments and financial reports for NIM projects; submit requests for payments of PO, non-PO vouchers and journal vouchers for development projects.; Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum. 
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.  
  • Creation of requisitions in Quantum for development projects, register of goods receipt in Atlas. 
  • Making budget check for requisitions, POs and vouchers.  
  1. Supports resource mobilization focusing on achievement of the following results: 
  • Collection of information on donors and international development partners, preparation of donor’s profile. 
  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Quantum. 
  1. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Prepare and contribute to the preparation of knowledge products, including background and working papers, technical reports and studies, briefings and presentations. 
  • Organization of trainings for the operations/ projects staff on programme. 
  • Synthesis of lessons learnt and best practices in programme. 
  • Sound contributions to knowledge networks and communities of practice. 
  • Support in forging partnerships with research and training institutions, universities and experts. 
  • Other relevant duties as requested. 
     
Competencies

 
 
 
 
 

Expected Demonstration of Competencies 

 

 
 
 
 

Core 

 
 
 
 

Achieve Results: 

 

 
 

​​LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline​ 

 
 
 
 

Think Innovatively: 

 

 
 

​​LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements ​ 

 
 
 
 

Learn Continuously 

 

 
 

​​LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback​ 

 
 
 
 

Adapt with Agility  

 

 
 

​​LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible ​ 

 
 
 
 

Act with Determination  

 
 

​​LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident​ 

 
 
 
 

Engage and Partner 

 

 
 

​​LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships​ 

 
 
 
 

Enable Diversity and Inclusion 

 

 
 

​​LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination ​ 

 

Cross-Functional & Technical competencies 

 
 
 
 
 
 
 

Thematic Area 

 
 
 
 

Name 

 
 
 
 

Definition 

 
 
 
 

Business Management 

 
 

Project Management 

 
 

Ability to plan, organize, priorities and control resources, procedures and protocols to achieve specific goals.  

 
 
 
 

Business Management 

 
 

Risk Management  

 
 

Ability to identify and organize action around mitigating and proactively managing risks.  

 
 
 
 

Business Management 

 
 

Results Based Management 

 
 

Ability to manage programmes and projects with a focus at improved performance and demonstrable results.  

 
 
 
 

Finance 

 
 

Financial planning and budgeting 

 
 

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.  

 
 
 
 

Partnertship Management 

 
 

Resource mobilization 

 
 

Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements. 

 
 
 
 

Business Management 

 
 

Communication  

 
 

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.  

Ability to manage communications internally and externally, through media, social media and other appropriate channels 

 
 
 
 

 

Business Management 

 
 

 

Digital Awareness 

and Literacy 

 
 

 Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed  


 
Required Skills and Experience

 
Education:
  • Secondary education is required or 
  • Bachelor’s Degree in Environmental Science, Public Administration, Development Studies, Economics, Business Administration, Political Sciences, or Social Sciences will be given due consideration 
Experience:
  • Minimum Six (6) years (with secondary education) or 3 years (with bachelor´s degree) of progressively responsible administrative or programme experience is required at the national or international level. 
  • Two (2) years of field experience in Guyana is desirable.  
  • Specialized certification/education in Accounting and Finance if in possession of Secondary degree is desirable, 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems. 
  • Fluency in written and spoken English is mandatory.  
  • Working knowledge of other UN language is desirable 
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
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