Multi-Country Project Coordinator - NPSA 9

Bridgetown

Organization: UNDP - United Nations Development Programme
Location: Bridgetown
Grade: Junior level - NPSA-9, National Personnel Services Agreement
Occupational Groups:
- Project and Programme Management
- Managerial positions
Closing Date: Closed

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme works in about 170 countries and territories, helping Governments achieve their own development solutions to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national effortsof developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.”

Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines.

The UNDP will be implementing a new global Umbrella programme on biodiversity under GEF 8 set aside allocation. The Multi-Country Office for Barbados and the Eastern Caribbean is leading the implementation in seven (7) countries across the Eastern Caribbean: Antigua and Barbuda, Barbados, Dominica, Grenada, Saint Kitts and Nevis, Saint Lucia and Saint Vincent and the Grenadines.

The objective of this global project are as follows: (1) to fast-track readiness and early actions to implement the post-2020 Global Biodiversity Framework (GBF) by providing financial and technical support to GEF-eligible Parties to the United Nations Convention on Biological Diversity (CBD) in their work to align their National Biodiversity Strategies and Action Plans (NBSAPs) including national biodiversity targets, monitoring, policy, and finance frameworks with the Global Biodiversity Framework of the CBD; (2) Support the update of the National Biodiveristy Strategies and Action Plans (NBSAP) and the 7th National Report for the 7 countries under the Barbados MCO and (3) Support the development of national biodiversity finance plan, using the BIOFIN methodology or a similar internationally recognised methodology -depending on the country´s preference.

Duties and Responsibilities

Under the overall guidance and in coordination with the UNDP Multi-Country Office (MCO) for Barbados and Eastern Carribean, the Multi-Country Project Coordinator will implement the agreed project activities and ensure that objectives are reached as set out in the project document. The Multi-CountryProject Coordinator will be working in close partnership with the Implementing Partners (IPs) The positionassumes full responsibility for developing workplans, managing and implementing effectively and efficiently all project activities and resources (human, financial, physical / material assets, etc) under all components of the project in order to meet expected results. The Multi-Country Project Coordinator is responsible for the day-to-day management and decision-making for the project(s).

The Project Coordinator will be expected to deliver results in the areas of:

1) Advisory support on policy and overall direction of the project

Liaise with the Project Board and partners or its appointed Project Assurance roles to ensure the overall direction and integrity of the project.
Lead the strategic planning, formulation and monitoring of programmatic issue.
Lead on the development of workplans for each Country under the Umbrella programme.
Ensure the overall relevance, and performance of the project, the effective realization and quality of outputs, and adherence to applicable UNDP’s standards, rules and regulations.
Promote gender equality and women’s participation in the dialogues.
Provide technical advice to the project in developing baselines and indicators for project monitoring and evaluation, as well as in preparing project reports focused on capturing results, lessons learned and good practices for possible wider application.
Implementation of programme results.
Implementation of reporting, monitoring and evaluation policies and strategies.
Liaise partner and coordinate with external and internal partners.
Ensure knowledge building and management.

2) Provide technical support for project planning, management and implementation of the project

Provide direction and guidance to project team(s)/ responsible party (ies).
Manage the realization of project outputs through activities.
Develop annual work plans for the projects in consultation with the IP and in agreement with Donor and UNDP guidelines.
Manage the Projects’ finances according to the budgets.
Mobilize goods and services to initiate activities, including drafting TORs and work specifications.
Monitor events as determined in the Visibility & Communication Plans, and update the plan as required.
Manage and monitor the project risks as initially identified in the Project Brief appraised by the LPAC, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log.
Ensure effective information flow and coordination between the UNDP Project and the UNDP Country Office.
Lead the recruitment, procurement, and other administrative tasks inclusive of drafting TORs, according to UNDP rules and regulations.
Supervise the maintenance of the Project related documentation (contracts, reports, correspondence, an inventory list of all equipment purchased, etc. under the Project).
Ensure strong partnerships and coordination between the project, UNDP Barbados MCO, The Implementing Partners, Universities, Regional Organizations and strategic partners.
Organize Project Board Meetings, project review and/or evaluation meetings.
Follow-up on the implementation of Project Board decisions and recommendations.
Manage the activities of the project team, as well as local and international experts.
In close consultation with the Project Board, ensure the efficient functioning of the project management assurance.
Prepare Final Project Review Reports being submitted to the Project Board. Identify follow-on actions and submit them for consideration to the Project Board.
Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries.
Perform other duties as required.

3) Knowledge management and learning

Promotes knowledge management and a learning environment in the office through leadership and personal example: Excellent knowledge of capacity building theory and the application of methodology: good understanding of capacity assessment methodologies.
Excellent ability to identify significant capacity-building opportunities, ability to get capacity built, excellent ability to demonstrate national capacities built (mastery of the tools and their application).
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building.
Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with all UN staff.

4) Partnership building and resource mobilization

Advocates for UNDP’s work and represent UNDP with national authorities, the donor community, and international financial institutions, where requested.
Engage with government officials at the national, regional and local levels where requested.
Establish and maintain dialogue with government officials, both local and national, NGOs, partners, donors and communities to provide knowledge and understanding, ensuring accurate interpretation of the program’s mission.
Liaises regularly and forges close linkages with other UNDP programs, agencies and entities, as well as other international and national stakeholders concerned with or providing support to the UNDP Barbados MCO.
Contributes to the harnessing of effective partnerships and competitive selection of Responsible Parties for the implementation of UNDP projects.
Supports programming work and participates effectively in coordination forums and frameworks.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Institutional Arrangement

The Multi-country Project Coordinator will report to Head of the Sustainable Solutions, Energy and Climate Change Cluster and will oversee the coordination of the national Project Coordinators.

Competencies

Core Competencies

ACHIEVE RESULTS - LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
THINK INNOVATEVELY - LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
LEARN CONTINUOUSLY - LEVEL 2: Go outside comfort zone, learn from others and support their learning.
ADAPT WITH AGILITY - LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
ACT WITH DETERMINATION - LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
ENGAGE AND PARTNER - LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
ENABLE DIVERSITY AND INCLUSION - LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People-Management Competencies

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional Competencies

BUSINESS DIRECTION & STRATEGY
- SYSTEM THINKING: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
BUSINESS DEVELOPMENT
- KNOWLEDGE GENERATION: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
BUSINESS MANAGEMENT
- PORTFOLIO MANAGEMENT: Ability to select, prioritise and control the organization´s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment.
- PROJECT MANAGEMENT: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
- PARTNERSHIPS MANAGEMENT: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Technical Competencies

2030 AGENDA: PLANET - NATURE, CLIMATE AND ENERGY
- ECOSYSTEMS AND BIODIVERSITY.
- ECOSYSTEMS AND BIODIVERSITY: Biodiversity Finance.

Required Skills and Experience

Education:

Advanced university degree (master’s degree or equivalent) in Environment or natural resource Management, Environmental Economics, Development, Business Administration, Coastal/Ocean Engineering, Project Management or similar field is required, or
A first-level university degree (bachelor’s degree) in Environment or natural resource Management, Environmental Economics, Development, Business Administration, Coastal/Ocean Engineering, Project Management or similar field in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

Minimum 2 years (with Master’s degree) or minimum 4 years (with Bachelor’s degree) of relevant experience in environment, climate change and/or development work, /project management.

Required skills and competencies:

Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Desired Criteria:

Experience in research, training, environmental assessments and/or monitoring of environmental projects and activities.
Experience in project administration/management would be an asset.
Experience working with large teams, providing technical/coordination support.
Previous experienced within the UN common system or International Developmental Organizations is desirable.
Experience and knowledge of the countries’s institutional framework and policies of climate change is an asset.

Languages:

Excellent written and spoken English.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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This vacancy is now closed.
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