Senior Assessment Officer - Refugees/Returnees Longitudinal Survey

We are currently looking for a Senior Assessment Officers to support our team in Ukraine.

Department: REACH

Position: Senior Assessment Officer

Contract duration:12 months

Location: Kyiv, Ukraine

Starting Date: ASAP

FUNCTIONS

Under the management of Ukraine’s Durable Solutions Unit Research Manager and the HQ Migration Unit Research Manager, the Longitudinal Survey Senior Assessment Officer will lead the implementation of the longitudinal study of Ukrainian refugees and returnees.

The SAO is responsible for overseeing the planning, implementation and follow-up of the longitudinal survey research cycle, in close coordination with other team members and with relevant external partners. In doing so, the Senior Assessment Officer will ensure effective management of the project and resources, including line-management of national and international staff.

The SAO will lead the analysis, output production and dissemination of results. The SAO will also be in charge of overseeing the continuous improvement of the data management system while updating the survey to the changing context and supervising the data collection cycle and quality assurance. The SAO will manage the field officer and assessment officer and will coordinate with the longitudinal data officer and GIS officer.

In his/her mission, the Senior Assessment Officer will be hosted by IMPACT’s global partner ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, and relevant Logistics and Finance issues. S/he will therefore fully abide to ACTED’s Security, Administration, and relevant HR, Logistics and Finance rules and regulations.

RESPONSABILITIES

The Senior Assessment Officer leads the planning, implementation and follow up of longitudinal research cycles, under the supervision of his/her line manager. More specifically the Senior Assessment Officer is responsible for the following:

Research Implementation

• In close liaison with field officer (s), Monitor data collection, ensuring its correct implementation in line with agreed with Longitudinal Refugees and Returnee survey ToRs;
• Ensure that the line manager and IMPACT HQ research department are alerted to any issues that prevent full implementation of the methodology. Ensure that all changes to the methodology are documented throughout implementation and that any change is formally validated by IMPACT HQ;
• Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines, in adherence to GDPR and Ukraine data protection regulations, and with the ToRs;
• In close liaison with field officer and data officer, ensure that data is revised and cleaned and that all revisions are recorded;
• In close liaison with data colleagues, provide data analysis on primary
• Ensure that data and its analysis are validated by IMPACT HQ before the product drafting stage;
• Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing with external parties.

Drafting of Products

• Draft timely and accurate outputs that consolidate the analyses from each round and overall longitudinal or cohort analysis on refugees and returnees into relevant products such as factsheets, reports, briefs, presentations, etc. which comply with IMPACT’s guidelines and quality standards;
• Ensure that products accurately reflect the information collected and that information is conveyed in a way that maximizes their impact to Ukraine emergency response, durable solutions and governmental policies, including data visualisation methods;
• Liaise with relevant GIS colleagues to ensure effective spatial representation of research findings in maps and in interactive web-portals;
• Follow the designated timeline of reports to be submitted to project partners and donors. Ensure that delays or identified challenges for specific assessments are reported in writing and orally in a timely manner;
• Maintain regular communication with country Management and IMPACT HQ on progress and deadlines for written products;
• Ensure that all written products are validated by IMPACT HQ before external release.

Knowledge sharing and learning processes

• In coordination with country management, support the conduct of monitoring and evaluation for each Research Cycle, as specified in the research ToRs and in line with IMPACT Guidelines;
• Generate and document robust lessons learned at the end of each Research Cycle to facilitate replicability of the longitudinal survey.
• Ensure knowledge and learning processes are shared with other Units and teams within mission, and with HQ;
• When required, provide feedback to appropriate global organizational knowledge learning tools.

External Engagement

• Ensure that relevant partners are consulted and involved at all stages of research cycle: assessment preparation; data collection; data analysis; review of research products; product dissemination; and lessons learnt;
• After validation by the line manager, represent IMPACT in relevant meetings/ working groups
• Follow up on issues identified by partners or during meetings/working groups; identify new data gaps around which to update the longitudinal questionnaire.
• Promote an active use of datasets and research findings by partners and the broader humanitarian community for their decision-making;
• After validation by the line manager, present research findings to relevant third parties in order to enhance their use and impact;
• More generally, contribute to the positioning and reliability of IMPACT’s Migration Unit strategy, and credibility of the organization and the longitudinal survey methodology.

Staff Management

• Be responsible for the day-to-day management of up to (5) five staff; guide and direct staff and prepare and follow up work plans with each staff member;
• Ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood;
• Ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by IMPACT. Be responsible for capacity building and staff development of Junior Assessment Officers (JAO) and Assessment Officers (AO).

Project Cycle Management

• Ensure compliance to project cycle management requirements and guidelines at all phases;
• Ensure that project deliverables and requirements are tracked, met and complied to;
• Ensure that any issue in relation to project implementation is reported to the line manager, finance and grants colleagues, and HQ;
• Support the line manager, finance, and grants colleagues in drafting of relevant project narrative and financial reports;
• Other tasks as requested by supervisors.

Internal Coordination

• Actively participate in regular team meetings;
• Ensure regular coordination and exchange with relevant colleagues.

Data Confidentiality and Protection

The Senior Assessment Officer will maintain the strictest confidentiality on all data collected and related processes, ensuring full compliance with IMPACT’s data protection policy and SOPs. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.

REQUIREMENTS

• Academic Excellent academic qualifications, preferably including a Master degree in relevant discipline;
• Research skills. At least 3 years of progressively responsible experience in data collection and/or report writing and or drafting of analytical products. Excellent analytical skills – ability to situate findings within a wider context; preferably with experience in longitudinal analysis, timeseries data or humanitarian situation monitoring.
• Software skills Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint. Advanced skills in R, SPSS and/or STATA or other statistical analysis software are an advantage; Prior professional experience with Adobe products (InDesign in particular) preferred;
• Years of work experience At least 3 years of relevant working experience. Experience in displacement data and humanitarian settings is an advantage;
• Communication/reporting skills Excellent communication and drafting skills for effective reporting;
• Level of independence Ability and willingness to work autonomously;
• Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility;
• Experience in geographical region Past experience in or knowledge of the region is an advantage;
• Language skills Fluency in English required, competency in Ukrainian is an asset;
• Security environment Ability to operate in a complex and challenging security environment

Please submit your application directly on IMPACT's website: Senior Assessment Officer – Refugees/Returnees Longitudinal Survey | Impact (impact-initiatives.org)