Project Control Associate
Jijiga | Addis Ababa
Residential location (if applicable)
Staff Member / Affiliate Type
ReasonRegular > Regular Assignment
Remote work accepted
Target Start Date
Job Posting End Date
Standard Job Description
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
Occupational Safety and Health Considerations:
Nature of Position:
To ensure the Jijiga Operation enhances and takes advantage of the opportunities for implementation of solutions initiatives and partnerships, the creation of the Project Control Associate position has become necessary. The Protect Control Associate will play a very important role in maintaining quality assurance of project agreements provided in accordance with applicable UNHCR rules and regulations. The incumbent will monitor how the resources are transferred to the implementing partners, how they are utilized for the intended purposes and in accordance with the project agreements and performance delivery. He/she will progressively review financial expenditure reported by the implementing partners to ascertain accuracy and consistency. He/she will also promptly inform the supervisors of risks and major variances in the execution of projects (budgets, finance, implementation and timeframe). He/she will contribute to reviewing the internal control system of implementing partners and focus on reviewing whether the project partnership agreements are in conformity with Country Operational Plans and UNHCR’s rules, policies and procedures. He/she will, in coordination with the Project Control and Programme units at the Representation Office Addis Ababa, support the timely closure of projects.
He/she will support the Office in reviewing invoices and receipts of transactions for activities directly implemented by UNHCR and provide comment on any discrepancies thereof. He/she may be called upon to support the Finance team in reviewing some financial documents and returns from vendors.
The Project Control Associate will serve as the focal point for risk management at the Sub-Office and provide support to the Sub-Office team in streamlining risk management procedures in all activities and business of the Office, including through refresher training and guidance. He/she will support in updating the risk management register and follow up on the progress of risk treatments agreed.
The incumbent normally works under the supervision of the Head of Sub-Office, or any other Senior Officer as delegated by the Head of Sub-Office. He/she will work independently with oversight from the supervisor and liaise with relevant Officers at the Sub-Office and Representation Office in Addis Ababa as applicable, for technical guidance.
Living and Working Conditions:
Jijiga is the capital city of the Somali Regional State of Ethiopia, with a population of about 500,000. It is situated at an elevation of 1,646 meters above sea level. It is located about 630 kms East of the Capital City, Addis Ababa and about 80 kilometres away from the border with Somaliland.
Jijiga City has recently had many private investments in real estate and hotels where staff can easily rent affordable accommodation. Both fully furnished and unfurnished apartments near the UNHCR Office or within the city centre can be available and staff are free to negotiate with landlords to secure affordable places of residence. Jijiga city also has many markets, restaurants and shops, including small supermarkets, from where food and other household items can be purchased. Ethiopian Commercial Bank and many other private banks have established branches in Jijiga where financial services, including ATM machines, can easily be accessed.
Transportation in and out of Jijiga is usually done via Ethiopian Airline flights directly to Addis on an average of 5 to 7 flights per day, although road transport can also be used through buses that ply the Jijiga-Addis or Jijiga-Harar-Dire Dawa or Jijiga-Gode routes. However, road travel to Addis may not be encouraged as it takes a full day compared to the 1-hour flight. Official travel is arranged by the office through a recommended agent.
Private and public hospitals and higher clinics are available in Jijiga. However, the medical facilities in the area are insufficient to treat complicated medical cases. The United Nations Health Care Centre (UNHCC) in Addis Ababa provides 24/7 health care services for eligible UN staff and their dependents in different specialized Medical Units.
UNHCR Office is situated near the city centre and is accessible through public transportation. However, the Office provides transportation of staff in the morning and evening to and from work throughout the working days, and there are designated pick-up/drop-off points that are fairly near to most of the areas where most staff reside. The Office also has a staff cafeteria operated by a private provider where lunch can be purchased throughout the working week. However, the food variety is limited, and it is recommended to discuss with the cafeteria in case of specific dietary requirements or allergies.
Security briefing is mandatory upon arrival at the compound. All travel itineraries should report to the radio room before departure and continue reporting their position every 60 minutes, until back to the compound. Official working hours are Monday through Thursday: 08:00 – 12:00 and 13:00 – 17:00 hours; while on Fridays 08:00 – 13:30 hours.
SkillsFI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), FI-Financial auditing, IT-Computer Literacy, IT-ERP (Enterprise Resource Planning) Functional Knowledge, IT-Microsoft Office Productivity Software, MG-Project Management, PM-Project Assurance, RM-Risk Management
CertificationsAccounting - Other, Auditing - Other, Business Administration - Other, Finance - Other, Project Management - Other
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
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