Programme & Monitoring Officer UNOCHA NOB
Humanitarian financing is a key area of focus for OCHA Venezuela. The Humanitarian Financing Unit oversees the Venezuela Humanitarian Fund and the CERF both important humanitarian financing mechanisms. The later managed by NY by the CERF Secretariat and the first one at country level in Venezuela.
As a humanitarian financing mechanism, the Venezuela Humanitarian Fund (VHF) mobilizes and channels resources to humanitarian partners to respond to the humanitarian needs in Venezuela. Given the importance of broadening partnerships in order to reach people in need in the most underserved areas; the VHF aims to promote the response of local actors through the funding of NGOs. The Fund operates within the parameters of the Humanitarian Response Plan (HRP), with the objective of expanding the delivery of humanitarian assistance by focusing on critical priorities and needs.
In 2022, the VHF remained a key instrument in support of the humanitarian response. The VHF was able to mobilize funding to support the best-placed partners in addressing critical humanitarian needs, saving lives, and building resilience among the most affected communities in Venezuela. During the year, the VHF helped over 98,000 people, 81 per cent of whom were women and children, with humanitarian and protection assistance.
The VHF allocations focus on critical and emerging needs, supporting local partners, strengthening coordination forums, and facilitating access to difficult/remote areas. The Fund also strengthens effectiveness and efficiency, promotes the localization agenda, and supports the strengthening of national NGOs within the Humanitarian Response Plan.
Under the guidance and direct supervision of the Head of the Humanitarian Financing Unit / Fund Manager, the Programme and Monitoring Officer is responsible for the implementation of the programmatic and monitoring functions of the Humanitarian Financing Unit, including both funding mechanisms led by OCHA -Venezuela Humanitarian Fund and CERF. The Programme and Monitoring Officer leads the formulation, management, and evaluation of programme and monitoring activities within his/her portfolio; and provides advice services.
The Programme and Monitoring Officer supervises and coordinates the activities of programme staff. The Programme and Monitoring Officer works in close collaboration with other units and field offices within OCHA, programme staff in other UN Agencies, OCHA and CBPF section staff in HQ, cluster coordinators, technical advisors/experts, partners and donors to ensure successful processes within the HFU and VHF; and CERF when necessary.
Substantively contribute to the Humanitarian Financing Unit: Fund Management and Coordination:
- Support and implement standardized policy in line with the CBPF Global Guidelines and HQ guidance.
- Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
- Contribute to ensure proper communication and support during the allocation process of VHF and CERF to all stakeholders.
- Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
- Contribute to organize field missions, conferences, meetings, and events related to the VHF under the guidance of the Fund Manager.
- Under the guidance of the Fund Manager and in collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, contribute to document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
- Contribute when necessary on the CERF allocation processes and Coordination mechanisms and allocation reporting to HQ.
Support the fund allocation process from the design of the allocation strategy and throughout the project cycle:
- Contribute to the process of Internal Capacity Assessments for new partners following the Operational Manual guidelines.
- Ensure necessary coordination during fund allocation processes with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster leads, humanitarian organizations, and OCHA).
- Contribute to the drafting of the Fund's allocation strategies for VHF and CERF allocations following guidance from the Humanitarian Coordinator/HoO and the Fund Manager, in consultation with relevant counterparts and coordination fora.
- Contribute to the review process of project proposals by the HFU and review committees and follow up with partners on programmatic aspects.
- Communicate concerns about proposals, project documents and/or implementing partners to the Fund Manager.
- Oversee programme implementation with the implementing partners within the approved projects.
- Organize training and workshops related to VHF or CERF processes, programmatic and cross-cutting issues, reporting and monitoring activities, proposal development, and others programmatic topics.
- Contribute to VHF and CERF reporting and follow up processes.
- Keep the Fund Manager informed of trends and/or individual cases that contribute to evidence-based decisions or actions.
Lead the monitoring of VHF-funded projects and ensure compliance with monitoring instances:
- Ensure compliance with monitoring and reporting requirements in place for the Fund.
- Develop the monitoring plan for VHF-funded projects including field site visits and reporting instances according to the Operational Modalities and the CBPF Global Guidelines.
- Organize and conduct regular field visits to VHF-funded projects to monitor their implementation, ensuring the alignment with the project proposal and the Grant Agreement.
- Ensure that field monitoring reports and recommendations to implementing partners are reflected in the ONE Grant Management System (ONEGMS) on a timely manner and in compliance with CBPF Guidelines.
- Ensure timely reporting of project implementation and communicate concerns to the Pool Fund Manager.
- Ensure that results and findings from monitoring visits are shared with the Fund Manager and implementing partners in a timely manner, and recommendations are followed-up.
- Ensure that implementing partners submit narrative reports within the established timeline for all VHF-funded projects.
- Monitor the delivery and review of narrative reports from implementing partners to ensure compliance with CBPF Global Guidelines and to provide feedback.
- Ensure all project documents are on ONEGMS and the sharepoint partner files.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Perform other duties as assigned by the Head of the Humanitarian Financing Unit / Fund Manager.
Supervisory/Managerial Responsibilities: Supervises programme staff.
|LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work|
|LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking|
|LEVEL 2: Go outside comfort zone, learn from others and support their learning|
Adapt with Agility
|LEVEL 2: Adapt processes/approaches to new situations, involve others in change process|
|Act with Determination||LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously|
Engage and Partner
|LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships|
Enable Diversity and Inclusion
|LEVEL 2: Facilitate conversations to bridge differences, considers in decision making|
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
- Advanced university degree (master's degree or equivalent) in political science, social science, international studies, public administration, economics, legal science, or a related field is required.
- A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
- Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national and/or international level in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or related area is required.
- Experience in humanitarian financing, e.g., grant management, fundraising, and donor relations for humanitarian programmes, is desirable.
- Experience with United Nations and/or NGOs desirable.
- Excellent written and verbal communication skills, and ability to establish and maintain a good working relationship.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems.
- Demonstrated experience in report writing.
- Experience in project management and supervision, monitoring and evaluation, and administration is desirable.
- Experience in grants management and in the design of logical frameworks is desirable.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems such as ERP.
- Ability to work with moderate supervision, efficiently, competently, and with integrity with diverse people.
- Willingness to work under pressure in an international and multicultural environment.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners and colleagues to achieve organizational goals.
- Fluency in the UN language of the duty station is required.
- Knowledge in English as UN language is required.
- Knowledge in other UN language is desirable.
Important applicant information
All posts in the NO categories are subject to local recruitment. This post is open only to Venezuela Nationals.
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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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