Programme Assistant - NPSA 7

Belmopan

Organization: UNDP - United Nations Development Programme
Location: Belmopan
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Project and Programme Management
Closing Date: Closed

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDPBelize

UNDP has been engaged in Belize for over 40 years. The Country Office is led by a Resident Representative based in Jamaica with the Deputy Resident Representative functioning as the Head of Office. The UNDP CO has two substantive programmatic portfolios led by Programme Analysts and an Operations team led by an Operations Analyst.

The Programme Unit works to support achievement of UNDP strategic objectives to create a world where people and planet thrive together, and to help the Country Office act with both ambition and scale to address urgent problems facing the country as well as global climate deteriorating conditions. Programme staff assist the Country Office in formulating and implementing programme strategies that go beyond solving immediate development challenges to create future smart and integrated systemic changes in resilience and capacity building within the country.

Duties and Responsibilities

1) Ensure effective management and implementation of programme strategies and policies, and adapt processes and procedures.

Provide thoroughly researched information for preparation of Country Program Documents (CPDs) and establishment of Baselines, Milestones and Targets (BMT)
Compile information / evidence to guide future programming.

2) Provide effective support to management of the Country Office programme.

Support formulation of programme and projects, work plans, initiation of a project, entering project into ERP, and preparation of required budget revisions.
Provide day-to-day guidance to implementing partners on implementation of projects, and track use of financial resources. Contribute to managing digital technology solutions in programme implementation towards scalability and sustainability in line with UNDP’s digital standards.
Contribute to the effective management of data in programme implementation, across the data lifecycle. Follow up on programme and project performance indicators/ success criteria, targets and milestones, and preparation of reports. Implement corporate results-based management mechanisms and tools.
Identify programme related bottlenecks and propose solutions.
Make preparations for external and internal programme / project audits, and support implementation of audit recommendations.
Provide support to the Programme unit by maintaining internal expenditure system and performing quality assurance review of financial reports and payments that includes following up with other units and taking timely corrective actions.

3) Support implementation of Country Office partnerships and resource mobilization strategies

Collect information on donors, prepare donor profiles and maintain donor database.
Track and report on mobilized resources.

4) Facilitate knowledge building and knowledge sharing in the Country Office.

Organize and deliver programme related training for relevant programme and operations personnel.
Compile lessons learned and best practices, practices as well as annual outputs and achievements to support annual reporting.
Provide sound contributions and support to knowledge networks, communities of practice, and digital knowledge platforms.

Institutional Arrangement

Under the guidance and direct supervision of Programme Analyst, the Programme Associate provides leadership in execution of services in the CO Programme Unit and supports the design, planning and management of the country programme. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

Competencies

Core Competencies

ACHIEVE RESULTS - LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
THINK INNOVATEVELY - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
LEARN CONTINUOUSLY - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
ADAPT WITH AGILITY - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
ACT WITH DETERMINATION - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
ENGAGE AND PARTNER - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
ENABLE DIVERSITY AND INCLUSION - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional Competencies

BUSINESS DEVELOPMENT
- KNOWLEDGE GENERATION: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
BUSINESS MANAGEMENT
- CUSTOMER SATISFACTION/CLIENT MANAGEMENT: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. • Provide inputs to the development of customer service strategy. • Look for ways to add value beyond clients' immediate requests. • Ability to anticipate client's upcoming needs and concerns.
- PROJECT MANAGEMENT: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
- RISK MANAGEMENT: Ability to identify and organize action around mitigating and proactively managing risks.
- RESULTS-BASED MANAGEMENT: Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

Technical Competencies

OPERATIONS
- PROCUREMENT - CONTRACT MANAGEMENT: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
- FINANCE - BUDGET MANAGEMENT: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Required Skills and Experience

Education:

Secondary education is required.
A university degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field will be given due consideration, but it is not a requirement.

Experience:

Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative/management or programme experience is required at the national and/or international level.
Experience in the use of computers, office software (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.
Experience in the energy and environment thematic area is desirable.
Familiarity and prior experience with UNDP procedures would be an asset.

Languages:

Fluency in English is required.
Knowledge of Spanish is an asset.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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