Finance Project Closure and Reporting Associate
New York City
Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms.
The MPTF Office’s trustee and fund design and administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management.
The Finance Project Closure and Reporting Associate forms part of the MPTFO Finance Team, which collectively supports MPTFO’s fund initiation and administration services and management of MPTFO’s internal finance functions. Under the supervision of the Finance Specialist along with the overall guidance and direction of the Chief, Finance and Risk Management, the Finance Associate responsibilities will include the following main functions listed below.
His/her functions will fall into the 5 broad categories below:
- MPTFO Project closure
- Fund financial closure.
- Project and fund closure reporting.
- Knowledge Management - Supports Knowledge Management, training and capacity development of MPTF Office staff and Participating organizations.
- Acts as the backup Finance Associate for routine Finance business processes, including issue resolution.
MPTFO Project closure
- Cross portfolio project closure analysis and review
- Contribute to strategy development for increasing PO project closure rates.
- Lead monitoring and analysis of PO refund and remittance of interest at the Fund level across the portfolio
- Prepare project closure summary reports and send to PO for signature.
- Prepare project pending issues report and send to PO.
- Follow up with PO on pending issues resolution.
- Conduct final financial closure review for projects as per the Operations Manual
- Maintain centralized finance contacts for assigned POs in the contact database for project closure.
- Prepare NFRs to document exceptional cases/ circumstances.
Fund financial closure
- Coordinate with FAs for the fund closure
- Identify funds eligible for the financial closure.
- Maintain and monitor the distribution of available balance the donors.
- Coordinate with programme team for donor refund
- Identify issues for fund financial closure and suggest possible resolutions.
- Prepare NFRs to document exceptional cases/ circumstances.
Project and fund closure reporting.
- Monitor Project and fund closure KPIs.
- Prepare project closure analysis reports identifying projects for Finance Managers review.
- Identify possible solutions for project closure at agency level.
- Prepare fund financial closure analysis reports for Finance Managers review.
- Other ad-hoc financial reporting on request
Knowledge Management - Supports Knowledge Management, training and capacity development of MPTF Office staff and Participating organizations.
- Assists with building capacity and knowledge throughout MPTF Office by supporting the development of tools and resources which demonstrate best practices for financial closure.
- Support preparation of policy updates for project and fund financial closure.
Acts as the backup Finance Associate for routine Finance business processes, including issue resolution
- Acts as the backup Finance Associate on routine Fund Administration tasks like fund transfer requests, fund reporting and project/fund closure.
- Contribute to MDTF1 business process design including tools for implementation to generate on-going and maintain current efficiency and productivity gains across the portfolio.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Core Competencies - UNDP Core Competencies can be found here.
- Achieve Results - LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Operations (Finance) -
- Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance
- Financial risk management: Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management
- Legal analysis skills: The ability to digest a large amount of information and facts in order to frame and understand an issue, apply the legal framework to the particular set of facts and present a coherent and comprehensive analysis of the situation presented in order to deliver practical and meaningful advice. This skill includes the ability to provide an objective assessment of the case, the organization's best arguments for proceeding and a recommended course of action. It also includes the capacity to think creatively and flexibly, within the applicable legal framework.
Business Management -
- Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
- Risk Management: Ability to identify and organize action around mitigating and proactively managing risk
Business direction and Strategy -
- Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations
Business Development -
- Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need
- Secondary Education is required.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
- Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
- Minimum 6 years’ experience (with high school diploma) or 3 years (with bachelor’s degree) in financial management/accounting, and working with ERP systems.
- Experience in the use of computers applications and software packages (MS Word, Excel, etc) including data analysis as well as web-based management systems is an asset.
- Experience in preparing financial reports and completing analysis is desirable.
- Experience working with UN pooled funding mechanisms is a distinct advantage.
- Fluency in English is required. Knowledge of another UN official language an asset.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
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