Finance Project Closure and Reporting Associate

New York City

Organization: UNDP - United Nations Development Programme
Location: New York City
Grade: Level not specified - Level not specified
Occupational Groups:
- Banking and Finance
- Communication and Public Information
- Project and Programme Management
- Documentation and Information Management
Closing Date: Closed

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms.

The MPTF Office’s trustee and fund design and administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management.

The Finance Project Closure and Reporting Associate forms part of the MPTFO Finance Team, which collectively supports MPTFO’s fund initiation and administration services and management of MPTFO’s internal finance functions. Under the supervision of the Finance Specialist along with the overall guidance and direction of the Chief, Finance and Risk Management, the Finance Associate responsibilities will include the following main functions listed below.

Duties and Responsibilities

His/her functions will fall into the 5 broad categories below:

MPTFO Project closure
Fund financial closure.
Project and fund closure reporting.
Knowledge Management - Supports Knowledge Management, training and capacity development of MPTF Office staff and Participating organizations.
Acts as the backup Finance Associate for routine Finance business processes, including issue resolution.

MPTFO Project closure

Cross portfolio project closure analysis and review
Contribute to strategy development for increasing PO project closure rates.
Lead monitoring and analysis of PO refund and remittance of interest at the Fund level across the portfolio
Prepare project closure summary reports and send to PO for signature.
Prepare project pending issues report and send to PO.
Follow up with PO on pending issues resolution.
Conduct final financial closure review for projects as per the Operations Manual
Maintain centralized finance contacts for assigned POs in the contact database for project closure.
Prepare NFRs to document exceptional cases/ circumstances.

Fund financial closure

Coordinate with FAs for the fund closure
Identify funds eligible for the financial closure.
Maintain and monitor the distribution of available balance the donors.
Coordinate with programme team for donor refund
Identify issues for fund financial closure and suggest possible resolutions.
Prepare NFRs to document exceptional cases/ circumstances.

Project and fund closure reporting.

Monitor Project and fund closure KPIs.
Prepare project closure analysis reports identifying projects for Finance Managers review.
Identify possible solutions for project closure at agency level.
Prepare fund financial closure analysis reports for Finance Managers review.
Other ad-hoc financial reporting on request

Knowledge Management - Supports Knowledge Management, training and capacity development of MPTF Office staff and Participating organizations.

Assists with building capacity and knowledge throughout MPTF Office by supporting the development of tools and resources which demonstrate best practices for financial closure.
Support preparation of policy updates for project and fund financial closure.

Acts as the backup Finance Associate for routine Finance business processes, including issue resolution

Acts as the backup Finance Associate on routine Fund Administration tasks like fund transfer requests, fund reporting and project/fund closure.
Contribute to MDTF1 business process design including tools for implementation to generate on-going and maintain current efficiency and productivity gains across the portfolio.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Competencies - UNDP Core Competencies can be found here.

Achieve Results - LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional and Technical Competencies

Operations (Finance) -

Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance
Financial risk management: Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management

Legal -

Legal analysis skills: The ability to digest a large amount of information and facts in order to frame and understand an issue, apply the legal framework to the particular set of facts and present a coherent and comprehensive analysis of the situation presented in order to deliver practical and meaningful advice. This skill includes the ability to provide an objective assessment of the case, the organization's best arguments for proceeding and a recommended course of action. It also includes the capacity to think creatively and flexibly, within the applicable legal framework.

Business Management -

Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Risk Management: Ability to identify and organize action around mitigating and proactively managing risk

Business direction and Strategy -

Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations

Business Development -

Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Required Skills and Experience

Education:

Secondary Education is required.
Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience:

Minimum 6 years’ experience (with high school diploma) or 3 years (with bachelor’s degree) in financial management/accounting, and working with ERP systems.
Experience in the use of computers applications and software packages (MS Word, Excel, etc) including data analysis as well as web-based management systems is an asset.
Experience in preparing financial reports and completing analysis is desirable.
Experience working with UN pooled funding mechanisms is a distinct advantage.

Language(s):

Fluency in English is required. Knowledge of another UN official language an asset.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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