Knowledge Management Analyst

Manila

Organization: UNDP - United Nations Development Programme
Location: Manila
Grade: Level not specified - Level not specified
Occupational Groups:
- Education, Learning and Training
Closing Date: Closed

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Philippines is one of the fastest growing economies in Southeast Asia and plays an important role in the stability of the region. Environmental degradation and more frequent climatic events are likely to be key political, economic, and security disrupters over the longer term. Humanitarian crises can undermine growth, reverse development gains, increase poverty, and cause instability that can last for decades.

To address this challenge, the United Nations Development Program (UNDP) through the support of the Government of Australia Department of Foreign Affairs and Trade in the Philippines (DFAT), is implementing the Strengthening Institutions and Empowering Localities Against Disasters and Climate Change (SHIELD) Program. Australia invested AUD18 million in SHIELD which aims to make all people in target communities safer and more resilient to the impacts of natural hazard events and climate change. This will be realized by achieving three interdependent components:

Component 1: Government, private sector, and civil society stakeholders in targeted local government units (LGUs) are collaborating to unlock funding and implementing informed and inclusive resilience actions
Component 2: Relevant national government agencies (NGAs) are prioritizing action on local climate and disaster resilience
Component 3: Philippine scientific agencies are producing tailored and accessible information for local resilience action

The SHIELD Program is implemented in partnership with the Government of the Philippines through the Department of Interior and Local Government and four Consortium Partners, namely, United Nations Human Settlement Program (UN-HABITAT), Philippine Business for Social Progress (PBSP), National Resilience Council (NRC), and the Consortium of Bangsamoro Civil Society (CBCS). The program will assist 11 vulnerable provinces, Metro Manila and the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM).

UNDP has set up a SHIELD Support Unit (SSU) responsible for the day-to-day operations of the program. The SSU will undertake key functions to support the SHIELD Program Board, Executive Committee, Program Management Team, and collaborate with multi-stakeholder partners at the national and sub-national levels. In order to ensure that the knowledge harnessed and generated within and throughout the SHIELD Program is properly documented, utilized, and sustained, and that the project can pursue its role in thought leadership on the area of resilience building and related disciplines/fields, the SSU is seeking to recruit a Knowledge Management (KM) Analyst to oversee and lead the project’s knowledge creation and generation activities. In close coordination with the SSU, the KM Analyst shall perform the following tasks and contribute to the following results:

Duties and Responsibilities

Under the overall guidance and supervision of the Programme Manager, the primary function of the Knowledge Management Analyst is to ensure that the knowledge harnessed and generated within and throughout the project is properly documented, utilized, and sustained and that the Consortium plays its thought leadership role in advancing the objectives of the entire SHIELD program. The KM Analyst works with the team members at the project level; and develops and maintains viable working relationships with key partners and stakeholders such as with implementing partners, members of the community/ies of practice/multistakeholder partnerships (MSPs) and project beneficiaries.

Thematic contribution to program implementation

Undertake regular assessment on emerging innovation in resilience building and other related thematic areas/activities of SHIELD (e.g. disaster risk reduction, climate change, spatial planning, investment programming, grassroots solutions, etc.), both in country and globally, for further consideration and development/circulation.
Work with the project team and partners to identify research needs, for example in the area of LGUs and MSMEs accessto finance, focusingon emerging inclusive and innovative financeproducts, or on approaches and tools for project proposal development, etc.
Coordinate with the project team and consortium partners, and CO programme teams in the undertaking of assessments, case studies, sector briefs and other knowledge materials produced by the project
Compile case studiesand best practices within the project (e.g. subnational government partners’ experiences, case studies) and UNDP and externally on the implementation of technical assistance and tapping of fund facilities and share with stakeholders to facilitate learning and improve efficiency and effectiveness

Knowledge management and capacity building

Develop knowledge management strategy for the project and oversee its implementation
Identify, document, and share best practices, successstories, lessons learnedfrom the projectto external stakeholders and vice versa.
In coordination with the component leads, organize workshops and conferences and share insights and lessons learned from project technical assistance activities and innovations with MSPs, national and local ministries/government agencies,private sector, and other developmentpartners
Taking off from the capacity needs assessment for SHIELD, support in the conduct of capacity-building exercises for knowledge management in coordination with the MEL specialist and other members of the project team
Identify opportunities for synergy with other projects within UNDP and beyond, to advance the objective and knowledge agenda of the project

Documentation and reporting

Ensure factsheets, thematic briefs, reports, and other published/unpublished products of the project are up-to-date and readily accessible
Support project staff and project partners in the documentation of processes, learningand best experiences emerging from SHIELDLead the compilation and documentation of materials relatingto the activities of the project, and where applicable, facilitate the creation of a knowledge management solution for use to the project.
Make sure that project staff have easy access to learning documents for reference purposes
Closely work with UNDP CO Communication team and provideinputs for sharingon UNDPs platforms
Actively support the project team in the preparation and submission of regular and other ad- hoc reports

Foster engagement among communities of practice that are aligned with SHIELD’s thematic focus/priority areas of intervention in localities

Where applicable, facilitate the establishment of a community of practice or support already existing ones (e.g. in MSPs or current structures in government partners) on resilience building and ensurethe buy-in from key stakeholders in the sector
Organize timely,focused, targeted e-discussions and on/offline eventsinvolving members of community of practice on agreed priority areas
Detect and captureany relevant issuesfrom members of the CoP that could be promoted as an inter-practice discussion within the ambit of SHIELD.
Reach out to all the CoP members through digestible, targeted email updates (“Community Snapshots”) to bring the most pertinent updates and opportunities for, including, relevant discussions, cross-cutting consultations, hands on “labs”, webinars, events.
Assess and develop strategic relationships with various stakeholders such as government, donors, other NGOs and communities to facilitate knowledge sharing

Monitoring and evaluation

Coordinate with the MEL specialist and ensure the project is properly monitored and evaluated
Maintain updated evidence of workshops and seminars delivered in support of the project’s activities
Support the MEL specialist and work with the project team and consortium partners and ensure their information needs on impact data and other monitoring tools are up to date.
Assist relevant M&E activities through participating in the missions as well as supporting with materials and resources developed during the course of project implementation.

Competencies

Core Competencies:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies :

Communications

Writing and editing: Ability to create and/or edit written content in different UN languages.

Business Management

Communication :Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Direction & Strategy

Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Development

Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally
Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Required Skills and Experience

Education:

Advanced university degree (Master's degree or equivalent) in International Development, Communication, Management, Information Management or other relevant field is required, or
A first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with an additional two (2) years of qualifying experience will be given due consideration in lieu of Master’s degree.

Experience:

Minimum 2 years (with Master’s degree) or 4 years (with Bachelor’s degree) of experience in delivering results on knowledge management and/or organizational management (e.g. capturing, storing, distributing knowledge and information)
At least 2 years of experience working with national government agencies and/or international organizations preferably in knowledge management and communication will be an asset
Proven experience in organizing and managing events and workshops will be an asset
Track record in producing reports in English including project success stories, lessons learned, and best practices
Demonstrated experience in content development, and/or editorial work
Excellent presentation skills, appropriate to various audiences
Experience in implementing disaster risk reduction/climate change projects

Required Languages:

Verbal and written proficiency in English and Pilipino

Professional Certificates:

Completion of Project Management training is an asset

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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