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Archiving Consultant

New York City

  • Organization: UNDP - United Nations Development Programme
  • Location: New York City
  • Grade: Consultancy - National Consultant - Locally recruited Contractors Agreement
  • Occupational Groups:
    • Documentation and Information Management
  • Closing Date: Closed


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.The Facilities and Administrative Services unit ensures the delivery of a cost-effective, client-focused service at a strategic level for all UN Women Headquarters. This includes overseeing an integrated programme of cleaning and building maintenance services, construction and relocation projects and overall delivery of standard office supplies and conference services management. In addition, this includes the management of the global distribution and messenger services center.Under the guidance and supervision of the Administrative and Facilities Specialist, the Archives Mid- Level Consultant would work with the Facilities Team in the initial sorting of archival collections and descriptive cataloging, in preparation of having records stored off-site.

Duties and Responsibilities

Archiving Consultant Responsibilities:• Cataloguing and indexing archive items;• Barcoding indexed boxes;• Photocopying and filing;• Inputting information into databases;• Identifying and preparing records for off-site storage;• Maintaining proper care and maintenance of all documents handled;• Communicating regularly with assigned supervisor about concerns, issues, or ideas arising from current project. 


Core values and Guiding principles:• Integrity: Demonstrate the values of United Nations and UN Women, act without consideration of personal gain, resist undue political pressure in decision-making, no abuse of power or authority, stand by decisions in the organization’s interest, and take action in cases of unprofessional or unethical behavior.• Professionalism: Show pride in work and achievements, demonstrate professional competence and mastery of subject matter, conscientious and efficient in meeting commitments and achieving results, motivated by professional rather than personal concerns, show persistence when faced with challenges, and remain calm in stressful situations.• Respect for Diversity: Work effectively with people from all backgrounds, treat all people with dignity and respect, treat men and women equally, show respect for and understand diverse opinions by examine own biases and behaviors to avoid stereotypical responses, and do not discriminate against any individual or group.

Core Competencies:• Awareness and Sensitivity Regarding Gender Issues• Accountability• Creative Problem Solving• Effective Communication• Inclusive Collaboration• Stakeholder Engagement• Leading by Example

Required Skills and Experience

Education and certification:• High School diploma is requiredExperience:• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);• A minimum of (four) 4 year filing/archiving or related experienceRequired Qualifications:• Reliable, responsible;• Able to work independently as well as in a group environment;• Able to accept supervision• Capable of performing repetitive tasks with attention to detail;• Detail oriented;• Good organizational skillsLanguage Requirements:• Fluency in written and spoken English• Knowledge of Spanish is an asset

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This vacancy is now closed.
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