Organization Background
The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Lamwo, Moroto, Kyaka and West Nile.
Job Overview
The Supply Chain Volunteer holds the primary responsibility of carrying out various supply chain monitoring and coordination functions including warehousing, Asset management, procurement, logistics/ transport, and maintenance reporting any incidents that may arise immediately to the Supply Chain Officer.
Duties and Responsibilities
•Implementation and maintenance of standard IRC procurement policies and procedures
•Ensuring that procurement is conducted in accordance with IRC and donor specific policies.
•Attending all procurement committee meetings as a nonvoting member.
•Coordination with Finance, Admin, and program departments to ensure integrated internal controls by raising timely payment requests for all vendor invoices with fully auditable supportive documentations submitted to Finance.
•Ensuring that a transparent and responsive procurement process is implemented and maintained.
•Routine communication, coordination, planning with the relevant staff/ programs regarding the order and delivery of supplies.
•Ensuring that all supplies, services, and equipment required are delivered in time.
•Establishment and maintenance of ethical, professional working relationship with suppliers
•Follow up with staff to ensure attendance registers are obtained to support expedite vendor invoice payments.
•Receive non-pharmaceutical inventory supplies delivered by vendors and preparing delivery reports matching the PO, supplier delivery notes and the invoices.
•Maintain non pharma inventory store/ admin store and update all inventory tools to ensure proper tracking of inventory in and out of the store.
•Participate in the monthly inventory counts for both pharma warehouse and non-pharma warehouses following all the standard operating procedures of Inventory counting.
•Prepare waybills and gate pass for any goods that leave store/office.
•Prepare and submit inventory reports weekly and end month.
•Support admin to prepare consumption reports for all facilities including office to inform replenishments are approved.
•Any other duties or tasks as assigned.
