Administration Associate

New York City

Organization: UNOPS - United Nations Office for Project Services
Location: New York City
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
Closing Date: Closed

Job categories Administration

Vacancy code VA/2024/B5004/28053

Level ICS-6

Department/office GPO, NYPO, Development and Special Initiatives Portfolio

Duty station New York , United States of America

Contract type Fixed Term

Contract level G6

Duration One (1) Year renewable subject to funds availability and performance

Application period 30-Apr-2024 to 16-May-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the supervision of the Chief of Staff, the Administration Associate will be responsible for the following duties:

Assists in the overall administration in the project, i.e. provides substantive and administrative support in managing priorities and work flow of the ASG of the Climate Action Team and the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
Compiles and analyzes basic data from a variety of sources (including IMIS), summarizing and presenting conclusions for review by manager.
Serves as a communications link between the ASG and senior staff; on behalf of the ASG, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the manager.
Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
Undertakes representational duties on behalf of the ASG, including serving as first point of contact and liaison with senior officials internally and externally.
Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the manager’s attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.
Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the ASG.
Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.
Supports the ASG in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc.

Impact of Results

The effective and successful achievement of results by the incumbent directly impacts on the development and performance of the Climate Action Team, visibility and image of CAT, ensuring that the project is aligned with the overall priorities on the UN agenda.

Education/Experience/Language requirements

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY

Education:

Secondary education/High school diploma is required.
University degree (Bachelor’s or Master’s), will be considered an asset and may substitute for some of the required years of experience.

Experience required: