Due to maintenance work, our HR Management System might be inaccessible on
Monday, 30 October 2023, from 11:00 to 12:00 CET (UTC+01:00)
Finance and Procurement Assistant
• Provide administrative and clerical support to financial transactions processing. Prepare, compile and scan related documentation.
• File accounting and financial reporting documentation following IUCN ORO and Kiwa procedures.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, sub recipients, suppliers to follow up on required documents.
• Keep custody of various documents (e.g. Contract, Assessment and Monitoring Reports, Grantees Monthly Financial Reports etc.).
• Assist Procurement Officer with preparing of annual procurement plans for the project, by collecting required information from the Grantees and or the project operations.
• Assist with the procurement process for the KIWA project office and equipment needs.
• Provide support in assessment workshops and conduct project training workshops.
• Assist Grantee organizations in setting up appropriate financial systems and procedures to ensure compliance with donor funding requirements.
• Process, on behalf of project team, their travel application on the IUCN application for their duty travels.
• Assist Project teams with liquidation of cash advances and expense claims upon return from duty travel.
• Assist with managing project payments processed via corporate project Visa card and liquidating all expenses via Expense Claim.
• Assist and support the KIWA team and Grantees in Semi-annual and Annual report preparation.
Other General Duties:
• Assist and provide support for IUCN ORO events and workshops.
• Provide support in office records management; make sure that all documents are maintained as per IUCN standard policies
• Attend and participate in international meetings, as required, reporting back on these meetings.
• Carry out other duties as reasonably agreed with the line manager.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN