Administrative Assistant (Mine Action Project)

Details

Mission and objectives

UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development.

Context

UNDP works in more than 170 countries and territories. It is one of the leading multilateral development agencies contributing to the eradication of poverty and the reduction of inequality and exclusion. In addition to supporting national processes to accelerate progress in human development, it is also noted for the leading role it plays in crisis response and early recovery. This is especially true in Ukraine, where the UNDP Resilience Building and Recovery Programme for the country seeks to support national authorities, civil society and communities through the ongoing war, modelling a humanitarian-development-peace nexus approach. Within this, UNDP Ukraine is implementing a major project to support frontline towns and areas, which were under temporary military control of the Russian Forces and are now back under Ukrainian Government control. The project has three related components aimed at supporting public safety and civil protection, facilitating safe and durable returns of IDPs and refugees, and laying the foundations for early recovery. These are: •Clearance of rubble and war debris, including explosive ordnance (EO) and other explosive remnants of war (ERW). •Mitigation and remediation of critical environmental threats such as asbestos from destroyed buildings, hospital and industrial waste, sewage and chemicals leaching into the water table or water supply, etc. •Restoration of essential utility services, including power supply, water and sanitation, communications and waste management.

Task description

1) Efficient support to Programme Manager Mine Action day-to-day operations • Maintenance of the supervisor’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, taking minutes at internal/external meetings • Preparation of informal translations upon request Management of programme Manager missions and representation schedule; official travel within the country and abroad (creation of TR, logistics support- transportation, accommodation; preparation of folders with all relevant materials, communication with team before and during the trip, follow up with submission of appropriate forms after the trip) • Maintenance of rosters of high-level partners, telephone lists and other relevant contact • Preparation of correspondence, taking care of all incoming/ outgoing letters/documents • Take minutes of meetings as required 2) Effective maintenance of partnerships and communication with external partners and counterparts • Coordination of the information flow in the office • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the requested information to Mine Action Programme Manager (Talking points and briefs for meetings etc.) • Screening of all incoming calls and correspondence and follow up with respective Portfolios; 3) Effective maintenance of partnerships and communication with external partners and counterparts Establishment of excellent network and partnerships with peers in the Ukrainian mine action sector • Constant cooperation with key counterparts in mine action and other international organizations and diplomatic mission • Taking care of visiting missions in terms of logistics support etc • Assisting in organization of meetings for the programme manager with key mine action stakeholders in Ukraine and internationally • Take minutes and act as the Secretariat of the local Mine Action Support Group (UMASG). • Support events such as the international day for mine action (4th April). 4) Commitment to gender equality in daily work • Promoting safe and enabling environment free of any kind of discrimination and abusive behavior and practice gender-responsive communications in line with the UNDP corporate standards.