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Secretarial Assistant (Culture)

Paris

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Paris
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Social Affairs
    • Administrative support
    • Culture and Sport
  • Closing Date: Closed
OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: Paris

Job Family: Culture

Type of contract : Non Staff

Level : Level 3

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 31-DEC-2023

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

(Only candidates who are entitled to work in France may apply to this position)

OVERVIEW OF THE FUNCTIONS OF THE POST

 

UNESCO, the United Nations Educational, Scientific and Cultural Organization, is responsible for coordinating international cooperation in the field of education, sciences, culture and communication.

 

The Entities of the Culture Sector cover the following thematic areas of work and international conventions:

World Heritage (World Heritage Convention (1972); 2011 Recommendation on the Historic Urban Landscape)

Living Heritage (Intangible Heritage Convention (2003))

Diversity of Cultural Expressions (Diversity of Cultural Expressions Convention (2005); 1980Recommendation on the Status of the Artist)

Culture and Emergencies (Protection of Cultural Property in Armed Conflict Convention (1954)and its 2 Protocols; Illicit Trafficking Convention (1970); 2015 Recommendation on Museums)

Cultural Policies and Development

Executive Office of the Culture Sector (overall programme and management coordination)

Long Description

In this framework, the Culture Sector is looking for a diversity of candidates to join the above teams as a Secretarial Assistant to:

 

  • Support in receiving and distributing documents. Support in finalizing in final format draft documents prepared by colleagues; compiling, summarizing background materials and facilitating information exchange as requested.

 

  • Support the functioning of the team by responding to enquiries by phone and by e-mail and follow up on routine files notably by liaising with the Sector’s Entities and central services of UNESCO to obtain necessary contributions and approvals while ensuring all documentation is properly maintained in an efficient and readily accessible filing system.

 

  • Support in the logistical organization of working meetings of the team by sending, receiving and distributing various exchanges (e-mails and other correspondence), and provide general administrative support as necessary.
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

  • Completed secondary, technical or vocational school.

 

Work Experience

  • Minimum of three (3) years of relevant work experience in programme assistance, and/or administrative and secretarial tasks or related tasks, preferably in an international environment.
Long Description

Skills & Competencies

  • Good interpersonal and communication skills.
  • Good skills in drafting correspondence and documents in English and French, with strong attention to details.
  • Good organizational and coordination skills with the ability to take initiative, establish priorities and monitor own work plans.
  • Ability to work under pressure, deal with complex and sensitive situations and flexibility to adjust work schedules.
  • Diplomacy in dealing with external and internal partners requesting information.
  • Ability to work efficiently in a multi-cultural environment, with team spirit.
  • Good IT skills, including MS Office software (Word, Excel, Outlook, PowerPoint etc.).
Long Description

Languages

  • Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS

 

Work Experience

  • Experience in providing programme and administrative support services.
  • Relevant work experience in an international environment/organization/institution.

 

Languages

  • Knowledge of another/other official UNESCO language(s) (Arabic, Chinese, Russian and/or Spanish).
SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

This vacancy is now closed.
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