Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General.  Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid.  As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI)

Within the OECD's Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) is responsible in particular for the conference services, language services (interpretation and translation), safety and fire security of OECD staff, delegates and visitors and the management and operation of OECD buildings facilities in Paris and at OECD Centres abroad. 

THE BUILDINGS, LOGISTICS AND SERVICES DIVISION (BLS)

Within EXD/CSI, the Buildings, Logistics and Services Division (BLS) is responsible for the development, management and smooth running of hard and soft facilities services as well as for strategic and operational space planning over a combined surface area of 100,000 square meters and around 4,000 workstations in Paris, France. BLS coordinates a large number of external service providers to deliver services within maintenance, catering, cleaning, travel as well as workplace project management.

THE POSITION

EXD/CSI/BLS is looking for an Applications Management Officer who will be responsible for the management of software applications used in the technical fields of maintenance, construction and real estate planning. The selected candidate will report to the Head of Real Estate Planning and closely collaborate with other Units across CSI and with the CSI digital team.

Job Description

Main Responsibilities

Applications management

• Manage software applications used in BLS for building and space planning activities, supervising their installation, upgrade and daily maintenance.
• Provide support to the users of these applications and conduct training when needed.
• Ensure the development and running of the Organisation’s Integrated Workplace Management System (IWMS).
• Plan out and assist in building software applications needed for the smooth operation of the Organisation’s facilities services.
• Develop and ensure interoperability between all software applications used in BLS.
• Contribute to documentation updates and ensure that the latest available versions are easily accessible.
• Ensure technology watch on digital tools for buildings and real estate.

Administrative Support

• Assist BLS Heads of Unit in the preparation and assessment of Calls for Tender on software applications related to the activities of the Division.
• In collaboration with the CSI digital team, prepare and compile data for reporting purposes on the Division's activities.
• Provide back-up to the Division’s helpdesk when needed.

Qualifications

Ideal Candidate Profile

Academic Background

• University degree in computer science and/or construction.

Professional Background

• A minimum of 3 years’ experience in managing software applications used in the technical fields of construction and real estate planning.
• Professional experience in a multicultural environment would be an advantage.

Tools

• Sound knowledge of Integrated Workplace Management Systems (IWMS) such as Archibus would be an advantage.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 17 December 2023 (CEST).

Additional Information

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD Offers

• Monthly base salary starting from 4 169 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.