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Executive Assistant (GS-5), PG - Social Policy, New York HQ (Temporary Appointment 6months) # 00126306

New York City

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: New York City
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Political Affairs
    • Social Affairs
    • Legal - Broad
    • Administrative support
  • Closing Date: Closed

Under the supervision of a Director, Social Policy, the Executive Assistant is accountable for communications, operations and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. Executive Assistant also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, fairness ..…

Under the supervision of a Director, Social Policy, the Executive Assistant is accountable for communications, operations and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. Executive Assistant also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

How can you make a difference?

Communications Support

  • On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
  • Communicate sensitive information to higher level managers.
  • Provide routine information pertaining to the work of the division/office.
  • Draft responses to written inquiries on routine questions.
  • Coordinate responses to sensitive inquiries.
  • Prepare briefing materials for official trips or meetings.
  • Follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence and other documents.

Administrative support

  • Maintain the supervisor’s calendar and arrange meetings.
  • Organize official travel on behalf of supervisor.
  • Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.

Operations support

  • Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
  • Maintains and updates a system which monitors the absence of staff.
  • Supports management of administrative supplies, office equipment, and updating the inventory of items.

To qualify as a champion for every child, the candidate must have…

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work is required.
  • For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience.
  • * A master’s degree may replace additional two years.
  • A minimum of five (5) years of relevant work experience in office management, administration, administrative or clerical work experience, preferably within the UN, a government institution, or an NGO is required.
  • Non-US candidates MUST be in possession of an existing US G4 visa or be a US permanent resident/citizen.
  • Experience with executive support, programme support functions and/or budget management is considered an asset.
  • Relevant experience in a UN system agency or organization is considered as an asset.
  • Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems is highly desirable
  • Fluency in English is required.  Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to including everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination.

UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. 

Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF.

UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

“UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

For more information on remuneration and benefits, please visit UNICEF’s Entitlements’ page.  If you would like to find estimates for entitlements, you may use the online Salary Estimate Calculator

  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
This vacancy is now closed.
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