Building Maintenance Assistant

The common services unit is tasked with the management of the facilities under the  coordination of the UNDP office.  The core functions of the unit is to ensure that the building is habitable and caters to the needs of occupants. This position therefore ensures that day-to-day maintenance activities are attended to as and when they occur in an efficient and cost effective manner. 

Under the guidance and direct supervision of the Common Services Manager, the Building Maintenance Assistant will be responsible for the administration, maintenance and repair work in the UN building and facilities. He/she will oversee and evaluate the work of external contractors and perform a variety of tasks relative to the assigned area of responsibility.
 

• Perform a wide variety of general building maintenance repairs and services;
• Install light bulbs, doors, cabinets, paneling, carpet, and bulletin boards;
• Assist in monitoring all work being performed by outside contractors;
• Paint interior and exterior walls and cabinets if needed; mount wall pictures; assemble furniture;
• Replace washers, faucets and seals on malfunctioning plumbing equipment; repair leaky faucets and clean clogged drains; install and repair sprinklers;
• Responsible for 24-hour emergency maintenance service as scheduled;
• Carry cell phone as required for on-call maintenance;
• Monitor and maintain all building systems as assigned;
• Responsible for alerting the Common Services Manager of any unusual occurrence and/or damage that have taken place or that may occur;
• Maintain a professional courteous manner with all residents, vendors, contractors, and fellow employees;
• Assure safety standards are used which comply with the organizations guidelines;
• Ensure compliance of all work related activities in a fair, ethical, and consistent manner;
• Follow established company policies and those outlined in the contractors guidelines;
• Responsible for the completion of all maintenance service requests as assigned;
• Work within expense limits established;
• Maintain monthly inspection and maintenance of building and AC roof motors and fans and replace as needed; clean, grease and paint all equipment used in heating and ventilation.
• Special projects and other responsibilities as may be determined;
   

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Functional Competencies:

Job Knowledge/Technical Expertise

• Methods and principles of general building maintenance;
• Principles of carpentry, plumbing, painting, and electrical work;
• Principles of heating, ventilation and cooling systems;
• Principles and practices of contract administration;
• Lock-smithing and building locking and security systems;
• Occupational hazards and standard safety practices;
• Operate a variety of hand and power equipment in a safe and effective manner;
• Monitor and evaluate the work of contractors;
• Work independently in the absence of supervision;
• Understand and follow oral and written instructions;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective working relationships with those contacted in the course of work.

Client Orientation

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Minimum 5 years of experience (Grade 10 High School Education) or 3 years experience (Grade 12 High school education) of general building maintenance and repairs is required. 

High school education/Diploma with relevant certifications in hardware is an added advantage.