Programme Assistant - Multi-Country Office for the Caribbean

Details

Mission and objectives

The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.

Context

United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is active in around 130 countries every year. With field presence in over 80 countries, UNV is represented worldwide. UNV has a staff of around 150 at its headquarters in Bonn Germany, and manages over 8,000 volunteer assignments in the field annually. UNV’s six Regional Offices advance partnerships and opportunities for the mobilization of UN Volunteers at the regional level in support of the UN system, as well as to widen spaces at the regional level for volunteerism as a form of civic engagement. The ROLAC Regional Office operates in all countries in Latin America and the Caribbean and hosts more than 1,000 Volunteers every year. In close coordination with the Caribbean Hub Coordinator, the Programme Assistant will play a pivotal role in facilitating the smooth operation of UNV in the OECS countries, Trinidad and Tobago, Jamaica, Guyana, Belize, Suriname and the Bahamas.

Task description

Within the delegated authority and under the supervision of the UNV Regional Portfolio Manager or his/her designated mandated representative(s), the UNV Programme Assistant will: • Effective and efficient support of the Multi-Country Office and UN partners in advocacy and outreach campaigns, presentation of promotional information with Host Entities, local volunteer organizations, etc.; • Undertake tasks for the support of the UN Volunteers and recognized dependents in the assigned countries including in the cases of medical evacuation, security evacuations or the death of a UN Volunteer; • Support onsite volunteer mobilization in the English and Dutch-speaking Caribbean that increases the number of UN volunteers; • Support the deployment and assignment management of all UN Volunteer categories; • Maintain files of UN Volunteers assigned to the Caribbean, ensuring that all correspondence and periodic reports are properly kept in the respective volunteer management platform, and that related matters requiring action are brought to the attention of his/her supervisor; • Monitor and keep records of the contractual status of all serving UN Volunteers and flag to VSC follow-up actions; • Ensure that initial contract documents, of UN Volunteers are up-to-date, and submitted to UNV headquarters, VSC in a timely manner, in accordance with the relevant provisions included in the UN Security Handbook as well as in the UN Volunteer Conditions of Service; • Assist on the logistical and travel arrangements of arriving UN Volunteers and his/her recognized dependents; • Maintain general office files and keep information and reference material in a manner that allows easy reference and retrieval; • Assist UNV HQ in ensuring all conditions are met before the payment of final entitlements to UN Volunteers at the end of their assignment; • Ensure that incoming and outgoing UN Volunteers are adequately briefed and debriefed and extend personal support and guidance to UN Volunteers serving in the Caribbean; • Liaise with UNDP Country Offices to ensure the provision of administrative support; • Maintain fluid communication with UN volunteers, counterparts (partners, Government and AFP's), sending them the requested information; • Any other related tasks as may be required or assigned by the supervisor.