Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background and Organizational Context

The Merged Areas Governance Programme (MAGP) is a comprehensive governance initiative that focuses on technical assistance and implementation support to the Government of Khyber Pakhtunkhwa (GoKP) in the integration of the Merged Areas (MAs) (ex-FATA) in three main areas: (1) accelerated development with an emphasis on the delivery of basic services; (2) border governance and connectivity; and (3) support to local governance. Under its new project document signed on December 15, 2022, MAGP has mobilized additional resources, stepping up its delivery by 140% under its approved Annual Workplan in 2023 (growing from USD 3,983,898 in 2022 to 9,559,591 in 2023). To accelerate delivery to fulfill its commitments to the GoKP and key development partners, MAGP will have to explore innovative systemic solutions and new operational modalities to support the implementation of the expanded programme structure. 

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Position Purpose
Under the overall guidance of Deputy Resident Representative (DRR), and Merged Areas Governance Programme (MAGP) Programme Manager/Team Lead and direct supervision of Project Operations Manager, the Procurement Analyst will be responsible for effective delivery of procurement services. He/she will analyze and interpret the financial rules and regulations and provide solutions to a wide spectrum of complex issues related to procurement for this program. The Procurement Analyst will work in close collaboration with the MAGP Team, CO Management, CO Procurement team, Programme and projects, UNDP HQs staff and Government officials to successfully deliver procurement services. 
Duties and Responsibilities

Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

  • Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client –oriented procurement management system. 
  • Conceptualizes, elaborates and implements strategic procurement in MAGP and coordinates with the CO, including on sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contract appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.
Manage and guide procurement processes for MAGP Programme implementation.
 
  • Supports implementation of proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt of quotations, bids or proposals, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
  • Coordinates with the CO Procurement team for review and certification of submission of documents to internal procurement review committees (CAP, RACP and ACP). 
  • Coordinates with CO Management to ensure signing and management of procurement contracts and perform delegated responsibilities in e-procurement for Purchase Orders approval. Implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems.  
  • Analyzes financial reports (cash flow statements, income statements, balance sheets) of major corporations considered for contract awards. 
  • Analyses bids, prepares support documentation and procurement award recommendations.
  • Monitors vendor performance and ensures timely delivery and quality of services, expedites delivery as appropriate. 
  • Secures compliance with procurement and Financial Rules & Regulations, General Terms & Conditions, office SOPs and Auditor's recommendations/observations in all procurement activities. Provide guidance to my colleagues in the procurement and customer units in all related rules and regulations. 
  • Coordinates with the CO for the preparation/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

Introduce and implement strategic sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals. 

  • Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
  • Manage and e-procurement system utilization within MAGP.
  • Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of goods and services. 
  • Identifies new technologies and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program. 

Facilitates procurement knowledge building and knowledge sharing in MAGP, CO, Region, UNDP and UN.

  • Organize procurement training for vendors on e-procurement modules.
  • Synthesize lessons learned and best practices in procurement.
  • Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of MAGP and Country Office.

Supervisory/Managerial Responsibilities: Support personnel in MAGP project

Competencies

Core 

  • Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
  • Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
  • Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
  • Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
  • Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
  • Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
  • Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management 

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

Procurement
  • Strategic Sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations. 
  • Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
  • Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making.
  • Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders.

Business Direction & Strategy

  • System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management

  • Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.
  • Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
Required Skills and Experience
Education:
  • Master's degree or equivalent in Business Administration, Public Administration, Economics, Finance, or related field 
  •  or 
  • Bachelor’s degree in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the master's degree. 
  • CIPS level 3 or equivalent is mandatory, CIPS level above 3 is an asset.
Experience:
  • Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.
  • Experience of procurement services management is desirable.
  • Experience of UN Rules and regulations is an asset. 
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP. 
  • Experience in administration and/or project management is an asset. 

Language Requirements:

  • Fluency in oral and written English is a requirement. 
  • Fluency in Urdu is an asset.

Note: Please upload copies of your academic qualifications and 3 latest Performance Evaluations (if applicable)

Please note that continuance of appointment beyond the initial 12 months in contingent upon successful completion of probationary period.

Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment. 

 UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
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