Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network and is part of the wider International Red Cross and Red Crescent Movement. The IFRC’s Logistics management is a core function supporting the IFRC humanitarian action. The IFRC Logistics has a global network including: 

  • a headquarters-based Logistics management in Geneva
  • a logistics office in Dubai
  • Regional logistics units located in Panama, Kuala Lumpur and Nairobi 
  • logistics hubs
  • country-based logistics set-up 

Link to the IFRC website: www.ifrc.org
Link to the Logistics web pages: www.ifrc.org/logistics

This role is based in Dubai but is part of IFRC Logistics and therefore international travel will be required.

Job Purpose

The Finance officer is under the overall control of the Finance Manager and Head of Logistics Dubai Office and will be responsible for financial accounting, book-keeping, maintenance of records, and reporting.

Job Duties and Responsibilities

  • Accounts Payables Management: Good knowledge of whole procurement procedures, account payable booking and payment. Data entry of supplier invoices in financial system, after ensuring their correction and completeness with regard to VAT law requirement, all supporting documents are attached according to the nature of transactions, approval of the procurement department or from department to which invoice related and from Head of Office. Matching of payment with invoice and booking of exchange gain/loss. Creation of supplier profile/data in the system including maintenance of supplier bank accounts data. Communicate with suppliers for finance related matters. Reconciliation of supplier’s account.
  • Bank Disbursement and Receipts: Experience of using Banking software and online payment system including preparation of Telegraphic Transfer, bank draft etc. Preparation and data entry of bank payment vouchers in financial system, after ensuring that all payment procedures are complied, invoices are approved for payment. Booking of bank receipt after checking source of remittance. Prepare reconciliation for all Bank accounts and communicate with the Banks.
  • Correct booking of VAT as per UAE VAT laws related to supplier invoice, preparation of support working for filing of VAT return and VAT refund and Corporate Tax law. Accurate booking of input VAT which are claimable.
  • Fund Management: Before, ensure sufficient funds are available in bank account. Reconcile of funds position against books and bank balances for cash forecasting and for requesting Fund Transfer from Head Office Geneva and from internal transfer from CHF to AED account.
  • Matching of Supplier Invoices (SPI) and with Payment Vouchers (PBN/POF) and preparations of exchange gain/loss and data entry of ALC documents in CODA.
  • Control Over Purchase Order: Maintenance data of all Purchase Orders issued with their status, allocates the corresponding SPI and follow up settlement including those that are missing. Preparation of month-end List of Outstanding PO and data entry of FCAST document in financial system for monthly Cash Forecast.
  • Petty Cash Custodian: Preparation and data entry of Cash Payment and Receipt Vouchers and to manage petty cash fund replenishment. Preparation of monthly cash count sheet for physical count checking and reconciliation with CODA Statement.
  • Preparation and data entry of INTERCO document in financial system for balance sheet account 1496 (Fleet items capitalized, ambulance conversion, HDUV items cost etc.).

Job Duties and Responsibilities (continued)

  • Checking of WAD Statements with supporting documents, Data entry of Working Advance Documents in CODA.
  • Preparation and data entry of FFEE documents in CODA related to fleet fee.
  • Prepare Delegate quarterly VAT return for filing with Tax Authority and keep record of their supporting documents.
  • Filing of all finance related documents and file labelling and maintain record of finance archive.
  • Arrange supporting documents scan/copies as requested by the Internal/External Auditors.
  • Share data related to UCC for Logistics Stock items.
  • Reconciliation of balance sheet account; Supplier Accounts Payable (2001), Inter Currency Account (2990, 2995), Matching Difference Clearing account (2992), Currency Write off Clearing Account (2993) and Staff Working/Travel Advance (Follow up with staff for settlement of WAD 1441, 1443, 1444, 1454).
  • Booking of adjusting entries (EXPR/ANY) in financial system for reallocation and adjustments requested by IFRC Other delegation offices and internal reallocation.
  • Undertake ad hoc duties as and when required by the Finance Manager and Head of Logistics and Fleet Dubai Office.

Education

Required Master’s degree in commerce / MBA in Finance or equivalent Professional Qualification in Finance Practice.

Experience

Required minimum 5 years’ experience of working in big set up as Finance Officer.

Required enterprise Resource Planning (ERP): Minimum 3 years of experience of working in ERP environment preferably Microsoft Dynamic 365.

Required taxation: Good knowledge of UAE VAT law and its implementation in day-to-day work.

Preferred completed three/four years audit training with an audit firm.

Required banking software and online payment system

Knowledge, Skills and Languages

Required In good mental and physical health

Required Self-supporting in computers (MS Office, PDF, Excel, Word-processing and accounting packages)

Required Excellent communication skill for both written and spoken English.

Preferred Valid UAE or international driving licence (manual gears)

Preferred Skills in training and developing staff

Required Staff management and development skills

Required Ability to develop and maintain systems and effectively communicate changes to counterparts

Required Skills in finance, administration, organisation, and planning

Required Flexible approach and ability to work under pressure

Required Excellent communication skill for both written and spoken English.

Preferred Good command of another IFRC official language (French, or Arabic)

Competencies, Values and Comments

Teamwork; commitment to the International Red Cross and Red Crescent Movement; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills; resilience

management of budgets; management of resources; monitoring; supervision and control; reporting; communication; networking; management of self;
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.