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Ethics Officer

Rome

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Rome
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Social Affairs
    • Ombudsman and Ethics
  • Closing Date: Closed

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The position is located in the Ethics Office (ETHDD), which is mandated to promote high standards of ethical conduct, integrity, transparency and accountability at FAO. The position of Ethics Officer is located in the Ethics Office (ETHDD) at FAO headquarters in Rome, Italy.

Reporting Lines
The Ethics Officer reports to the Senior Ethics Officer.

Technical Focus
Support to the Ethics Office in its mandate to foster an ethical workplace.

Key Results
Support fostering a workplace culture that upholds the values of the Organization, its ethical and functional integrity, respect for the dignity, diversity and rights of staff, in compliance with the Organization's Staff Regulations, Rules, Manual provisions and policies, and the Standards of Conduct for the International Civil Service. The Ethics Officer shall be guided by the principles of objectivity, accountability and confidentiality.

Key Functions
• Lead the development and the revision of FAO ethics-related policies to strengthen a workplace culture that upholds ethical standards, transparency and accountability;
• Ensure compliance and ethical conduct in the Organization's operations at headquarters and in the field by providing confidential advice and guidance on how to promote compliance with policies, procedures and practices to reinforce and promote the ethical standards enumerated in the Standards of Conduct for the International Civil Service, relevant Staff Regulations and Rules and policies, including but not limited to those addressing fraud and corrupt practices, harassment, sexual harassment and abuse of authority, whistleblower protection;
• Generate survey initiatives; reviews, analyses and interprets responses, identifies problems/issues and prepares conclusions;
• Organize and prepare written outputs, e.g. background papers, analyses, sections of reports and studies, inputs to publications;
• Develop outreach and advocacy material, design and delivery of workshops, briefings and trainings on various ethics-related topics.

Specific Functions
1) Protection against Retaliation (PaR) matters\:
a. advise FAO personnel on the FAO PaR policy and internal FAO grievance mechanisms;
b. conduct preliminary (prima facie) review of PaR requests and draft prima facie case findings;
c. develop management recommendations, where appropriate;
d. engage with FAO internal justice system bodies on retaliation cases;
e. provide independent review of reports from investigations into retaliation complaints;
f. remediate situations when retaliation may have or has occurred and effectuate consultation/resolution process;
g. employ creative solutions to prevent retaliation and reduce instances of formal complaints.

2) Annual Disclosure Programme (ADP)\:
a. implement the financial disclosure policy and develop position papers on ADP and related issues;
b. administer the ADP contractual obligations and liaise with external vendors to ensure compliance and recommend improvements to the programme;
c. provide guidance to ADP participants and external reviewers on any disclosure issues;
d. provide guidance on any conflicts-of-interests as disclosed in the ADP and suggest mitigation measures;
e. ensure smooth, effective and efficient operation of the ADP;
f. ensure provision of consistent ethics advice through daily interactions with other Ethics Office staff.

3) Provision of ethics advice\:
a. provide timely and confidential ethics advice and guidance to FAO personnel;
b. manage the ethics hotline, monitor trends and conduct analysis into the root causes of ethical dilemmas for staff;
c. assist in management of relevant confidential files and information;
d. conduct complex organizational, managerial and/or legal research;
e. consult and liaise with internal and external stakeholders to update and interpret legislative and governance framework for Ethics Office.

4) Coherence, training and outreach programmes\:
a. develop ethics training materials and programmes;
b. develop outreach materials and ensure engagement outreach by the Office with all staff members;
c. develop coherence within the UN system, taking a leading role in working towards common ethics framework and policies;
d. perform other tasks as directed by the Senior Ethics Officer.

5) Office management
a. act as officer in charge when the Senior Ethics Officer is absent;
b. ensure timely, accurate and relevant reporting to FAO management, the FAO Oversight Advisory Committee and the FAO Finance Committee including elaboration of statistical analyses;
c. support overall management of human and financial resources as required.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree (Master's degree or equivalent) in law, public administration, human resources management or related area.
• Seven years of progressively responsible experience in law, corporate compliance, organizational ethics, staff misconduct and investigation, employee relations or other related field.
• Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results focus
• Team work
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions, is desirable;
• Extent and relevance of experience in implementing whistleblower protection is desirable;
• Experience in another UN organization is desirable;
• Demonstrated experience in development and execution of training and awareness raising programmes and experience in developing and implementing a communications strategy;
• Extent and relevance of experience in designing or delivering ethics training, and in managing and implementing financial disclosure policies;
• Working knowledge (proficient – level C) of another FAO official language is considered a strong asset;
• Demonstrated client and service orientation abilities;
• Demonstrated ability and experience in preparing clear and concise reports;
• Extent and relevance of experience in ethics matters, including in the United Nations System or in a large multilateral organization is considered a strong asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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GENERAL INFORMATION
  • Extension of fixed term appointments is based on certification of performance and availability of funds
  • FAO reserves the right not to make an appointment.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link\: http\://www.un.org/Depts/OHRM/salaries_allowances/salary.htm
Other benefits, subject to eligibility, include\:
• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection
FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes\:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct.
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HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

This vacancy is now closed.
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