Office Administrator

Vacancy Announcement

DIAKONIA is a Swedish non-profit and non-political organization for international development co-operation, emergency response and advocacy work. Diakonia supports more than 350 locally partner organisations in over 25 countries – in Africa, Asia, Latin America and the Middle East.

The base for Diakonia’s work is people’s will to improve and change the world. Fundamental thematic areas for Diakonia are democracy, gender equity, human rights, conflict and justice, and social and economic justice.

Diakonia is recruiting an Office Administrator as part of its Asia Regional Office team

 

Placement: Chiang Mai, Thailand

Period of employment: Temporary for up to December 31, 2025

Planned starting: Soon as possible

Report to: Regional Finance and Administration Manager

 

Main Responsibilities

§  Coordinate front-desk activities, including distributing correspondence, redirecting phone calls and provide basic and accurate information in-person and via phone/email.

§  First point of contact with the Ministry of Labour and assist in reporting related to the office registration renewal.

§  Handle visa and work permit application and renewal for local and foreign staff.

§  Coordinate meetings, events, and related logistics to ensure that the event itself is carried out smoothly.

§  Provides support for the procurement process by assisting with sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods and services based on procurement requirements.

 

Qualification and Experience

§  Diploma or Bachelor degree.

§  Minimum 2 years of experience in administration work.

§  Experience in visa extension and work permit for expatriate.

 

Competence

§  Good administration skills, well-organized and active.

§  High communication skills and good command of spoken and written English and Thai.

§  Good interpersonal skills.

§  Ability to work as part of a multi-cultural team and relate to staff in a proactive and contextual manner.

§  Good computer knowledge (Word, Excel, Outlook, etc.).

 

Merits

§  Experience of working with NGOs and funding agencies.

§  Experience of coordinating with Thai Government sector.

§  Basic accounting skill is an advantage

§  Interested in development work.

 

Applicants will need to hold Thai citizenship.

 

How to apply: Please submit CV and cover letter to impactpool, no later than March 4, 2024.

 

Only shortlisted candidates will be contacted for interview.

 

Diakonia is an equal opportunity employer!