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Finance, Admin and Procurement Associate

Georgetown

  • Organization: GGGI - Global Green Growth Institute
  • Location: Georgetown
  • Grade: Junior level - X6
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Procurement
  • Closing Date: Closed

Finance, Admin and Procurement Associate

 

Based in Georgetown, the Finance, Admin and Procurement Associate will support the execution of the GGGI Guyana Country project portfolio by enabling all required operations, ranging from human resources, finance, procurement, and travel, to any other administrative-related requirements.

Aligned with GGGI's rules and regulations, the Associate will carry out operative processes such as financial monitoring, reporting to donors, processing and delivery of procurement contracts, tracking of purchase orders, conducting or supporting recruitment and human resources processes, travel requests and claims, IT asset oversight, among others.

To carry out his/her role, the Associate will work closely with the Guyana Country Representative, Program Manager and Project Managers and will engage with other staff of the Operations Enabling Department (OED) at GGGI's Caribbean office in St. Lucia, LAC Regional office in Mexico, and Headquarters in Seoul when required.

 

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

 

PURPOSE
  • Ensure process integrity across a wide range of services relevant to areas such as finance, human resources, procurement, IT, and Travel, meeting established GGGI policies, standards, and donor requirements, ensuring value for money and compliance, as well as carrying out other operational, and administrative functions.

  • Enable the GGGI Guyana's Office finance, procurement and administrative operations and find solutions to ensure the efficient execution of these processes and the commitments they entail. S/he will need to have an agile approach to work and be highly organized while also displaying a detail and service-oriented approach since this role will support both internal and external clients.

  • S/he will take responsibility for assigned day-to-day administrative activities for the effective functioning of the Guyana Country office.

 

ENGAGEMENT
  • Work closely with the Country representative, program manager, project managers, and colleagues from the Caribbean, regional, and headquarters to keep monitoring of the budget execution and its implementation.
  • Support GGGI staff with administrative aspects of the program and project implementation.
  • Engage with internal and external stakeholders to guarantee compliance with GGGI's HR, Procurement, Events, and Travel-related processes.
  • The Associate contributes to ensure process integrity in the Guyana programs operations delivery, fully meeting established institutional policies, standards and donor requirements across, procurement & administration processes implementation.
  • Provide clear information on process delivery requirements to the Guyana office staff and external stakeholders.

 

DELIVERY 
  • Prepare and update, as needed, project budgets under relevant budget categories (chart of accounts and donor expense categories).
  • Prepare monthly monitoring reports/ spreadsheets of project budgets, highlighting potential risks in the budget execution.
  • Prepare financial reports to donors and provide support for financial auditing by gathering the relevant information.
  • Carry out transactions in the ERP, such as requisitions, amendments, payments (for individual consultants, firms and general providers), submission of claims, and procurement of equipment and services, among others.
  • Execute multi-step procurement processes, including quality control and review of submitted documents from users to ascertain compliance with rules.
  • Assist the team in all procurements, including negotiation definition between project leads and vendors, contract issuance, authorization of payments, submission of claims, requisition transactions, and others.
  • Monitoring monthly staff time by project (Timesheets record).
  • Prepare monthly Corporate Credit Card reconciliation and register all related expenditures.
  • Be responsible for the office management activities, including meeting room management, office spaces, supplies and IT management.
  • Assist and promote Green Office initiatives and ensure we meet our Green Office Guide for all operations.
  • Assist with the recruitment processes of Staff, Consultants and Interns through the E-Recruitment system, including uploading ToR's for GGGI's website publication, setting up interviews with candidates and following up throughout the process until the final candidate is contracted and onboarded.
  • Advise the Guyana team and increase awareness of internal administrative procedures in the areas of office management, recruitment and onboarding of staff, and consultants, travel, conference/event management, IT, and other relevant regulations, rules, and guidelines.

 

REQUIREMENTS
QUALIFICATIONS 
  • Bachelor's degree in administration, economics, finance, public administration, management, or any discipline related to the assignment.
  • Preferred 4 to 5 years of professional experience in the above fields.
  • Working experience with international or technical assistance organizations that deliver donor-funded projects will be an asset.
  • Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or similar software.
  • Experience working in teams with varied levels of responsibilities.
  • Experience coordinating integrated service platforms with the team, ensuring service quality and compliance.
  • Strong English communication (speaking, writing and presentation) skills.
  • Spanish communication is advantageous but not mandatory.
  • Guyana citizens or entitled to work in Guyana.
 FUNCTIONAL 
  • Self-motivated, teamwork and creative problem-solving abilities
  • Expertise with reliable hands in Microsoft Office.
  • Exceptional ability to pay attention to details and accuracy, particularly when it comes to relationship management, event logistics, quotations, etc.;
  • Fast learner, quick to adapt to new environment, systems and bring an immediate contribution.
  • High literacy with systems, processes, and high level of analytical and logical thinking.
  • Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
  • Ability to produce deliverables on time with minimal supervision.
  • Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems and overcome challenges.
 CORPORATE 
  • Understand and actively support GGGI’s mission, vision and values.
  • Promote an organizational culture of trust, transparency, respect and partnership.
  • Excels at problem-solving, asks questions, seeks support when needed, and easily shares information and knowledge with others both internally and externally.
  • Respect confidentiality as necessary.
  • Manage emotions and stress positively, build rapport and resolve conflict easily.
  • Be able to lead where needed and provide solutions to project-level challenges.
  • Willing to share ideas with the team during brainstorming and problem-solving exercises.
  • Strong understanding and ability to execute operational processes that lead to successful project delivery.

 

INTRODUCTION

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and the private sector to help build strong economies that are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change. GGGI supports stakeholders through complementary and integrated workstreams that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.

GGGI has a diverse portfolio of programs in developing countries and emerging economies around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries' development priorities. GGGI has a unique in-country presence and prominent role as a neutral, trusted advisor and strategic development partner embedded in Member and partner governments. This special arrangement or positioning sets GGGI apart from other international development and environmental development partners that collectively serve the green growth agenda.

GGGI has been present in Guyana since 2018 and has been supporting the Government of Guyana and collaborating with donors and other partners in three main areas: renewable energy, forest and land-use management and, adaptation and coastal resilient projects.

 

WORKING CONDITIONS

The Finance, Admin and Procurement Associate is a National Position at X6 grade level in GGGI’s national salary scale. The salary range for the position starts at USD 23,932 per annum, depending on qualifications and experience. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision. GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.

The chosen candidate is expected to be based in Georgetown, Guyana, and will report directly to the Country Program Manager (also based in Guyana). This is a national position and does not include relocation benefits.

Values logo
 
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
This vacancy is now closed.
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