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Procurement Assistant ( Afghan Nationals Only )

Kabul

  • Organization: IRC - International Rescue Committee
  • Location: Kabul
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Procurement
  • Closing Date: Closed

General Duties:

  • Reporting to procurement officer/manager and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Kabul and fields. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time.

Specific Duties:

  • Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules.
  • Conduct market assessment/survey on scheduled/planned basis for all the categories of spend.
  • Update/maintain vendor information for regularly purchased items and be informed of current local market conditions.
  • Provide procurement support to procurement and program staff as required.
  • File all the procurement documentation in a professional/organized manner.
  • Maintain professional tracking/record of all procurement and keep the status updated all the time.
  • Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders.
  • Attend all the procurement related meetings as directed by the supervisor.
  • Distributing the RFQs in market to eligible/potential suppliers as requested/needed.
  • Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation.
  • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all supplies, services, and required equipment are delivered on time.
  • Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents.
  • Keep very close and professional working relationship with the IRC-A SC staff.
  • Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement.
  • Advise the procurement officer/manager regarding the procurement-specific issues or improvements.
  • Any other duties or tasks assigned by the supervisor.

Expected Deliverables:

  • Provide monthly reports on-timely basis to procurement officer/manager.
  • Update/maintain the pre-qualified vendor database.
  • Generate and maintain comprehensive price list for goods, services purchased by IRC-Kabul.
  • Submit monthly list of commitments to procurement officer/manager.
  • Produce routine purchase status reports to procurement officer/manager, program (BHs) and Finance.
  • Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to procurement officer/manger as needed/requested.

This vacancy is now closed.
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