By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Procurement Officer - Female (3rd Re announcement) - (Afghan Nationals Only)

Kabul

  • Organization: IRC - International Rescue Committee
  • Location: Kabul
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
  • Working closely with Sr. Supply Chain officer and other internal and external partners, you will effectively plan and support program implementation by:
  • Collecting, organizing and analyzing data market information and data to enable effective procurement planning
  • Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
  • Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
  • Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
  • Support the development of procurement specifications
  • Process approved Purchase requisitions through the procurement software ensuring data accuracy.
  • Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
  • Train and certify procurement committee members and participate in tender meetings and evaluations.
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that is transparent and documented.
  • Review procurement documents for accuracy before taking payment for approval.
  • Collaborating with all departments by Coordination with finance and program to ensure smooth and timely procurement
  • You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
  • The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
  • Maintaining suppliers files and documentation
  • Monitoring and documenting supplier performance
  • Maintain supplier performance score cards.
  • You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
  • Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  • Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
  • Identifying and reporting procurement red flags across the procurement value chain
  • Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
  • You will support timely and accurate reporting by:
  • Preparing and submitting accurate monthly reports to the line manager on time.
  • Supporting with developing and updating the procurement plans (assigned) as required.
  • Submitting monthly list of commitments to line manager and other relevant departments
  • Submit periodic procurement tracking report for specific Grants that you are assigned to.
  • Setting procurement team members' objectives
  • Documenting training needs
  • Ensuring that all procurement staff and counterparts are trained to standard

Minimum Qualifications:
  • Bachelor’s degree in business administration/financial accounting or Logistics related field
  • 2-3 years of work experience in supply chain operations (Procurement)
  • Experience working with NGO preferred.
  • Knowledge of generic procurement procedures and practices
  • Proven success as a procurement leader within supply chain including planning, procurement and logistics
  • Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
  • Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
  • Good negotiation skills
  • Excellent skills in conducting market analysis and sourcing strategies.
  • Able to work effectively in a highly matrixed structure
  • Good mathematical skills.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
This vacancy is now closed.