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Procurement Officer (Afghan Female Only)

Kabul

  • Organization: IRC - International Rescue Committee
  • Location: Kabul
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

  • Working closely with Sr. Supply Chain officer and other internal and external partners, you will effectively plan and support program implementation by:
  • Collecting, organizing and analyzing data market information and data to enable effective procurement planning
  • Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
  • Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
  • Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
  • Support the development of procurement specifications
  • Process approved Purchase requisitions through the procurement software ensuring data accuracy.
  • Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
  • Train and certify procurement committee members and participate in tender meetings and evaluations.
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that is transparent and documented.
  • Review procurement documents for accuracy before taking payment for approval.
  • Collaborating with all departments by Coordination with finance and program to ensure smooth and timely procurement
  • You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
  • The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
  • Maintaining suppliers files and documentation
  • Monitoring and documenting supplier performance
  • Maintain supplier performance score cards.
  • You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
  • Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  • Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
  • Identifying and reporting procurement red flags across the procurement value chain
  • Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
  • You will support timely and accurate reporting by:
  • Preparing and submitting accurate monthly reports to the line manager on time.
  • Supporting with developing and updating the procurement plans (assigned) as required.
  • Submitting monthly list of commitments to line manager and other relevant departments
  • Submit periodic procurement tracking report for specific Grants that you are assigned to.
  • Setting procurement team members' objectives
  • Documenting training needs
  • Ensuring that all procurement staff and counterparts are trained to standard

This vacancy is now closed.
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