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Deputy Project Manager

Freetown Sierra Leone

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Freetown Sierra Leone
  • Grade: Mid level - LICA-10, Local Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: Closed

Job categories Project Management, Programme Management
Vacancy code VA/2024/B5317/27408
Department/office AFR, GHMCO, Sierra Leone
Duty station Freetown, Sierra Leone
Contract type Local ICA Specialist
Contract level LICA Specialist-10
Duration Open-ended
Application period 26-Feb-2024 to 21-Apr-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

His/her duties include:
  1. Project Delivery and Performance

  2. Procedures 

  3. Monitoring and reporting

  4. Stakeholder engagement

  5. Quality assurance

  6. Knowledge management and innovation 

  7. Personnel management

1.     Project Delivery and Performance 

  • Implement approved project plans (including the establishment of milestones) within the set tolerances

  • Develop, complete and update implementation plan(s) for infrastructure components.

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

  • Lead the timely and cost-effective implementation of the infrastructure products according to UNOPS goals and partner expectations, approved budget and full cost recovery.

  • Authorize Work Packages

  • Advise the Project Manager of any deviations from the plan

  • Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to the Project Manager and Head of Programme so that maximum benefit to partner(s) and other stakeholders is achieved.

  • Ensure that quality of infrastructure products comply with the quality requirements defined in the Implementation Plan.

  • Act as the Employer’s Representative within the FIDIC works contracts.

  • Liaise with any external suppliers or account managers.

  • Monitor project progress ensuring that work packages are being executed properly.

  • Control project and work packages changes.

  • Lead contract management duties including supplier performance evaluation and accept works delivered by suppliers.

  • Manage and review product quality and ensure products are accepted

  • Monitor and evaluate performance of service providers

  • Identify and report potential demand for UNOPS services to the Project Manager. 

2.     Procedures 
  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is compiled with (Organizational Directives and Administrative Instructions)

  • Ensure preparation and maintenance of all project planning, monitoring and reporting requirements.

  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

  • Manage construction budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

  • Manage infrastructure resources in accordance with UNOPS standards of ethics, integrity and accountability framework and financial sustainability.

  • Draft the requirements definitions for procurement processes of infrastructure products. Taking part in technical evaluation committees, if appointed to the evaluation team.

  • Ensure maintenance of the project files and lessons learned are recorded.

  • Actively contribute to the implementation of financial control mechanisms as they relate to the delivery of infrastructure products, in conformity with UNOPS rules and regulations.

  • Manage expenditures for infrastructure products against the budget (based on accurate financial reports).

  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3.     Monitoring and reporting
  • Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. 

  • The Deputy Project Manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of UNOPS and the Client. Contribute to the overall business targets and needs.

4.     Stakeholder engagement
  • In consultation with the Project Manager, establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

  • Report and advise the Project Manager  and the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

5.    Risk Management, Oversight and Quality assurance

  • Identify and anticipate potential risks and issues related to the delivery of infrastructure products and advise on appropriate responses to mitigate risks and/or keep projects on track.

  • Escalate critical issues / risks to the Project Manager and partners so that maximum benefit to partner(s) and other stakeholders is achieved.

  • Lead the development and implementation of a comprehensive quality management strategy for infrastructure products (including business cases/strategies, projects plans, risk assessments and infrastructure-related documents such as site assessments, design package, contract management and works supervision documentation, as-build design, testing and commissioning reports, change orders, completion and handover certificate, etc.)

  • Ensure document and knowledge management diaries and progress reports as required by the organization’s standard procedures.

  • Establish performance management tools for tracking progress and quality of infrastructure products.

  • Provide routine oversight, track delivery progress and projects status, evaluate performance criteria (scope, cost, schedule and quality), assist with and analysis of delivery data within the dashboard system.

  • Work with the Programme Management Office (PMO) to establish quality management system that takes into consideration segregation of role.

  • Provide technical advice and support to project teams, partners, beneficiaries across the multi-country office.

6.     Knowledge management and innovation
  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 

  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

  • Research and logging of lessons learned throughout the project life span.

  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

7.     Personnel Management
  • Lead and motivate the project management team

  • Ensure that behavioral expectations of team members are established

  • Ensure that performance reviews are conducted

  • Identify relevant performance issues and bring to the attention of the Project Manager 

  • Promote teamwork, collaboration and diversity; providing clear direction, shared objectives and guidance to perform their duties responsibly, effectively and efficiently.

  • Plan, recruit, manage and train the team as required, promoting best practices in infrastructure implementation, talent management and career path development.

  • Take into account gender parity and diversity objectives.

  • Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse.

  • Ensure accountability for own actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

  • Support the Project Manager to identify necessary resources to successfully deliver infrastructure products.

  • Perform Project Support role, unless appointed to another person or corporate/programme function

  • Ensure safety and security for all personnel and comply with UNDSS standards.

Impact of results:
Deputy Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of  UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements

A.  Education
  • Master’s Degree (Advanced University Degree) in Architecture, Civil Engineering, Project Management, or other relevant disciplines is required.

  • Bachelor’s Degree in  Architecture, Civil Engineering, Project Management, or other relevant disciplines with a combination of an additional two (2) years of relevant experience may be accepted in lieu of a Master's Degree (Advanced University Degree).

B. Work Experience 
  • A minimum of five (5) years’ relevant work experience in Project/Program Management in a large International and/or corporate organization is required.

  • Experience working on infrastructure projects is a distinct advantage.

  • Experience in budget management, construction management monitoring & evaluation  is a distinct advantage.

  • Experience in stabilization, transition, post–conflict environments is an asset.

  • Experience in team management is an asset.

  • Experience with management of operations in remote locations is an asset.

  • Experience with the UN and/or private sector infrastructure development is an asset.

  • Experience managing projects with multiple sites and complex logistical dimensions in remote locations is an asset.

  • Experience with the design, procurement stages of the infrastructure life cycle is a distinct advantage.

  • Knowledge of the UN system and familiarity with UNOPS procedures is a distinct advantage.

  • Experience in works contract management (FIDIC contracts)  is a distinct advantage.

  • Experience in the use of google software packages (Google Doc, Sheets and Slides) and experience in handling web-based management systems is an added advantage.

C. Language Requirements
  • Fluency in written, reading and spoken English Language is required.

 D. Certification

  • PRINCE2® Practitioner Certification is an asset. 

  • Managing Successful Project (MSP) Practitioner Certification is an asset.

This vacancy is now closed.
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