Deputy Project Manager

1. Project Delivery and Performance

2. Procedures 

3. Monitoring and reporting

4. Stakeholder engagement

5. Quality assurance

6. Knowledge management and innovation 

7. Personnel management

• Implement approved project plans (including the establishment of milestones) within the set tolerances

• Develop, complete and update implementation plan(s) for infrastructure components.

• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

• Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

• Lead the timely and cost-effective implementation of the infrastructure products according to UNOPS goals and partner expectations, approved budget and full cost recovery.

• Authorize Work Packages

• Advise the Project Manager of any deviations from the plan

• Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to the Project Manager and Head of Programme so that maximum benefit to partner(s) and other stakeholders is achieved.

• Ensure that quality of infrastructure products comply with the quality requirements defined in the Implementation Plan.

• Act as the Employer’s Representative within the FIDIC works contracts.

• Liaise with any external suppliers or account managers.

• Monitor project progress ensuring that work packages are being executed properly.

• Control project and work packages changes.

• Lead contract management duties including supplier performance evaluation and accept works delivered by suppliers.

• Manage and review product quality and ensure products are accepted

• Monitor and evaluate performance of service providers

• Identify and report potential demand for UNOPS services to the Project Manager. 

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is compiled with (Organizational Directives and Administrative Instructions)

• Ensure preparation and maintenance of all project planning, monitoring and reporting requirements.

• Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

• Manage construction budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

• Understand the unique structures of the UN and budget appropriately for personnel

• Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

• Manage infrastructure resources in accordance with UNOPS standards of ethics, integrity and accountability framework and financial sustainability.

• Draft the requirements definitions for procurement processes of infrastructure products. Taking part in technical evaluation committees, if appointed to the evaluation team.

• Ensure maintenance of the project files and lessons learned are recorded.

• Actively contribute to the implementation of financial control mechanisms as they relate to the delivery of infrastructure products, in conformity with UNOPS rules and regulations.

• Manage expenditures for infrastructure products against the budget (based on accurate financial reports).

• Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

• Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. 

• The Deputy Project Manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of UNOPS and the Client. Contribute to the overall business targets and needs.

• In consultation with the Project Manager, establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

• Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

• Report and advise the Project Manager  and the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

• Identify and anticipate potential risks and issues related to the delivery of infrastructure products and advise on appropriate responses to mitigate risks and/or keep projects on track.

• Escalate critical issues / risks to the Project Manager and partners so that maximum benefit to partner(s) and other stakeholders is achieved.

• Lead the development and implementation of a comprehensive quality management strategy for infrastructure products (including business cases/strategies, projects plans, risk assessments and infrastructure-related documents such as site assessments, design package, contract management and works supervision documentation, as-build design, testing and commissioning reports, change orders, completion and handover certificate, etc.)

• Ensure document and knowledge management diaries and progress reports as required by the organization’s standard procedures.

• Establish performance management tools for tracking progress and quality of infrastructure products.

• Provide routine oversight, track delivery progress and projects status, evaluate performance criteria (scope, cost, schedule and quality), assist with and analysis of delivery data within the dashboard system.

• Work with the Programme Management Office (PMO) to establish quality management system that takes into consideration segregation of role.

• Provide technical advice and support to project teams, partners, beneficiaries across the multi-country office.

• Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

• Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 

• Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

• Research and logging of lessons learned throughout the project life span.

• Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

• Lead and motivate the project management team

• Ensure that behavioral expectations of team members are established

• Ensure that performance reviews are conducted

• Identify relevant performance issues and bring to the attention of the Project Manager 

• Promote teamwork, collaboration and diversity; providing clear direction, shared objectives and guidance to perform their duties responsibly, effectively and efficiently.

• Plan, recruit, manage and train the team as required, promoting best practices in infrastructure implementation, talent management and career path development.

• Take into account gender parity and diversity objectives.

• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse.

• Ensure accountability for own actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

• Support the Project Manager to identify necessary resources to successfully deliver infrastructure products.

• Perform Project Support role, unless appointed to another person or corporate/programme function

• Ensure safety and security for all personnel and comply with UNDSS standards.

 D. Certification

• PRINCE2® Practitioner Certification is an asset. 

• Managing Successful Project (MSP) Practitioner Certification is an asset.