Senior Administrative Assistant - Technical Cooperation And Implementation Division

Provide integrative and adaptive project coordination support, including the day-to-day operational and contractual matters of the Project, implementation and assessment of progress of each activity under the Project.

Monitor the execution of the budget using ERP system to manage all procurement aspects of the project including the preparation and control of the project’s budget, contractual arrangements, and future planned commitments.

Review and reconcile quarterly financial reports, cash books and associated documents submitted by executing partners.

Maintain detailed project accounting, reconciliation and clearing expenditure for all funds related to the project and independently prepare and manage the mandatory project financial reports and any other interim progress reports to be submitted to the project donor(s).

Independently develop, manage, and maintain project databases related to project implementation and expenditure.

Maintain lists of key contact points for the project, and accurately update and archive documents and reports on the database.

Independently manage all the administrative aspects related to the project financial closure.

Organize recruitment of consultants and experts and coordinate their travel for project activities.

Supervise the work of any project administrative staff, recruited for the project.

Address administrative and financial enquiries from project partners, financial partners and industry alliance partners and IMO internal stakeholders (FS, MAES and Internal Oversight Services - IOS) in coordination with the Project Technical Analyst.

Undertake field missions, if requested, to support any progress meetings and discuss financial and budget matters of the project as well as global events where extra administrative support will be necessary.

Develop project awareness-raising materials in coordination with IMO's public information services and assist with the project website and the development of communication materials.

Prepare specific Project Implementation Documents (PID) and follow up approval and implementation on SAP.

Undertake other duties related to the implementation of the project as may be required.