Finance Officer

Requisition ID: req50961

Job Title: Finance Officer

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Milan, Italy

Work Arrangement: Hybrid

Job Description

 In response to the increased refugee arrivals into Europe, the IRC established the program initially in Greece, which was expanded with programs in Serbia and the wider Balkans and with programs in Germany.

Following a first assessment conducted in January 2017 in Italy and another one in July 2017, several critical protection gaps were identified within assistance provided to refugees in migrants in Italy: mental health and psychosocial support (MHPSS), assistance to unaccompanied children, information provision and legal support.

To respond to the identified gaps, IRC established a small presence in Italy. Programs in Italy include Refugee.Info web-based information platform, child protection programming targeting unaccompanied children and victims of trafficking, mentoring programs for the socio-economic inclusion of refugee youth, WPE, and education (social emotional learning and healing classrooms).

Job Overview:
Are you a Finance Officer ready to manage accounting, finance, budgeting, and grant management functions for our Italy program? Responsibilities include maintaining accounting databases, preparing financial documents, monitoring transactions, and assisting with financial reporting.

We encourage you to apply!

Major Responsibilities

Responsibilities include, but are not limited to:

Maintain the accounting database, recording, reconciling, and adjusting.
Review financial documents, prepare invoices and vendor payment journals on Integra, and initiate payments via the bank website.
To ensure that the Bank and cash book is updated daily.
Preparation and checking of bank reconciliation on a monthly basis.
Control and monitor all transactions throughout the month to maintain an accurate ledger.
Extract detailed transactions and verify per account and financial dimensions.
Preparation of monthly budget vs actuals.
Monitor vendor accounts to ensure no outstanding payables or receivables.
Keep track of facility rent, utilities, vendors, and partner payments on time.
Review all staff travel expense reports for inclusion in payroll.
Ensure all approved invoice journals are posted.
Process and post recurring charges (e.g., rent, prepaid insurance).
Assist the finance manager in preparing the Donor and internal financial reports of the projects.
Contribute to the efficient functioning of the Office in collaboration with the direct project management.
Build and maintain electronic and hard files for all grants as per IRC practices, an electronic photo library, and all relevant internal and external program information. Ensure all grant files are organized and well managed for planning and preparation of Donor reports and project monitoring.
Promote team engagement and adherence to IRC values.
Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC Italy.
Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and promote IRC values and adherence to IRC policies
Any other task assigned by the line manager.

Job Requirements:

Bachelor’s degree in accounting, Business Administration, Finance, or Economics.

Minimum two years of experience in Finance, bookkeeping, accounting, or any related fields.
Should have the capability to function comfortably in a complex work environment, working and prioritizing multiple tasks.
Able to communicate effectively (written and verbal) in English with staff.
Good time management and social skills.
Digital solid literacy (especially Excel).
Maintain confidentiality

Reporting Lines
Position directly reports to Finance Manager, IRC Italy

Working Environment:
Primarily based in the Milan office, with the flexibility to work remotely for one or two days per week, offering flexibility to accommodate various work arrangements.

Disclaimer Clause: This job description is not an extensive list of the skills, effort, duties, and responsibilities associated with the position.

Professional Standards:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Commitment to Gender, Equality, Diversity, and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.

Equal Opportunity Employer: IRC is an equal opportunity employer, and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status, and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.