Administrative Assistant II (N-24-19)

The International Potato Center (CIP) is looking for a proactive Administrative Assistant to support the support in implementation of the West Bengal project and Coordinate with Country offices of India.

About the role

This position will be based in West Bengal and will work with interdisciplinary teams at CIP’s regional office in New Delhi and headquarters in Lima, Peru. This position will be based in West Bengal, India and will report to the Project Manager of West Bengal Project.

Key responsibilities:

The selected candidate will mainly focus on these tasks/responsibilities below:

• Provide logistical and technical support to projects in administrative issues.
  
• Assemble and draft documents, reports, requiring the integration of information from multiple sources and application of office technology and software, often of a highly technical and/or confidential nature, to ensure availability and accuracy of draft documents.
  
• Coordinate and update the events calendar and support organization of project’s meetings and events.
  
• Coordinate and manage supply chain and resource requirements to maintain an adequate level of office supplies and good functioning of equipment.
  
• Provide administrative support in the formulation of the project’s budget, operational plans and related policies and procedures to facilitate planning function.
  
• Coordinate national and international trips and provide assistance to ensure all the arrangements (travel and lodging) and travel matters are being followed correctly.
  
• Keep updated and organized administrative papers, such as project’s publications and trips report to maintain databases.
  
• Support project with organizing collection of data, payments to participants, helping organize surveys, helping organize field workers, etc.
  
• Comply with national and international health and safety laws, regulations and standards.
  

Requirements

• Bachelor’s degree in secretarial administration or commerce related areas.
  
• At least 3 years of experience required in similar positions in Administration or General Services department.
  
• Excellent skills in handling office technology and software applications.
  
• Outstanding writing and reporting skills.
  
• Experience in data collective management on, survey design, etc. added advantage.
  
• Ability to organize project activities and processes.