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Administrative Assistant (G-5)

The Hague

  • Organization: ICC - International Criminal Court
  • Location: The Hague
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: Closed

23424 | Registry 

Deadline for Applications: 04/04/2024 (midnight The Hague time)
Organizational Unit: Court Management Section, Registry
Duty Station: The Hague - NL
Type of Appointment: Fixed-term
Minimum Net Annual Salary: €44,576.00
Contract Duration: For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).


Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generally recruited from the area in which the particular office is located but could be of any nationality.  Candidates applying to a post in the General Services category shall meet the relevant employment and immigration requirements in the country of the duty station, including fulfilling residence and work permit conditions.

Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation to and from the duty station, in the event of an employment offer.

A staff member in the General Service category who has been locally recruited shall not be eligible for the entitlements and/or benefits exclusively applicable to internationally recruited staff.

Organisational context

The Court Management Section (CMS) is in the Division of Judicial Services within the Registry. CMS has the Registry’s delegated responsibility to provide support to core processes of the Court’s judicial proceedings, in particular for the court operations and judicial information management. This includes (i.a) representing the Registrar during the court proceedings, supporting the current court applications and keeping a full and accurate record of all proceedings before the Chamber.

Furthermore the Section is responsible for the receipt, processing and distribution of the official court filings, production of transcripts and the audio-visual recording of the proceedings. Additionally, CMS, is the Registry’s designated custodian of the record of proceedings and is therefore responsible for the management of judicial records and information, both in original form as well as in their electronic format.

Duties and Responsibilities

Within this framework, and under the direct supervision of the Chief of CMS, the incumbent will perform the following duties:

  • Provide administrative support to the managerial team (two heads of unit, three team leaders) as well as to the staff of CMS (31 staff members as a basis, increased in times of higher judicial activity);
  • Act as the focal point for human resources matters and is the designated attendance administrator for the Section;
  • Provide organisational support for the missions in the field;
  • Provide support to the Chief of section on matters related to budget, finance and procurement;
  • In the context of a delegation of RLO duties, coordinate the planning and implementation of rule 68 certifications in judicial proceedings;
  • Provide support to selected projects within CMS, mainly in the form of establishing, keeping and circulating as necessary, records of meetings.

Essential Qualifications


Diploma of secondary education.


A minimum of six  years of progressively responsible experience in the field of administration, is required. An Advanced or a first-level university degree may be considered as a substitute for two years working experience only to determine eligibility.

  • Demonstrated experience in an international organisation is desirable.
  • Demonstrated experience in a legal setting is desirable.
  • Knowledge of the work of the Court Management Section is an asset.

Knowledge, Skills and Abilities:

  • Knowledge of Microsoft standard applications and ERP systems, preferably SAP, as well as RM and SharePoint.
  • Ability to balance priorities and provide timely services that meet requirements.
  • Strong planning and organisational skills both for legal and office support services.
  • Knowledge of ICC Regulations and Rules, as well as of the functioning of the Court, in particular regarding the roles of various organs/actors in the proceedings.
  • On-topic knowledge as to CMS mandate.
  • Ability to use good communication skills, oral and written, interaction and interpersonal skills and ability to work in a multicultural environment.
  • Attention to detail and proven ability to take initiative.
  • Tact, discretion and professionalism.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is an asset. Knowledge of Dutch is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset

ICC Leadership Competencies


ICC Core Competencies
Dedication to the mission and values
Learning and developing
Handling uncertain situations
Realising objectives

Learn more about ICC leadership and core competencies.

General Information
- In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.


This vacancy is now closed.
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