Administrative Assistant (G-5)

Organisational context

The Court Management Section (CMS) is in the Division of Judicial Services within the Registry. CMS has the Registry’s delegated responsibility to provide support to core processes of the Court’s judicial proceedings, in particular for the court operations and judicial information management. This includes (i.a) representing the Registrar during the court proceedings, supporting the current court applications and keeping a full and accurate record of all proceedings before the Chamber.

Furthermore the Section is responsible for the receipt, processing and distribution of the official court filings, production of transcripts and the audio-visual recording of the proceedings. Additionally, CMS, is the Registry’s designated custodian of the record of proceedings and is therefore responsible for the management of judicial records and information, both in original form as well as in their electronic format.

Duties and Responsibilities

Within this framework, and under the direct supervision of the Chief of CMS, the incumbent will perform the following duties:

• Provide administrative support to the managerial team (two heads of unit, three team leaders) as well as to the staff of CMS (31 staff members as a basis, increased in times of higher judicial activity);
• Act as the focal point for human resources matters and is the designated attendance administrator for the Section;
• Provide organisational support for the missions in the field;
• Provide support to the Chief of section on matters related to budget, finance and procurement;
• In the context of a delegation of RLO duties, coordinate the planning and implementation of rule 68 certifications in judicial proceedings;
• Provide support to selected projects within CMS, mainly in the form of establishing, keeping and circulating as necessary, records of meetings.

Essential Qualifications

Education:

Diploma of secondary education.

Experience:

A minimum of six  years of progressively responsible experience in the field of administration, is required. An Advanced or a first-level university degree may be considered as a substitute for two years working experience only to determine eligibility.

• Demonstrated experience in an international organisation is desirable.
• Demonstrated experience in a legal setting is desirable.
• Knowledge of the work of the Court Management Section is an asset.

Knowledge, Skills and Abilities:

• Knowledge of Microsoft standard applications and ERP systems, preferably SAP, as well as RM and SharePoint.
• Ability to balance priorities and provide timely services that meet requirements.
• Strong planning and organisational skills both for legal and office support services.

• Knowledge of ICC Regulations and Rules, as well as of the functioning of the Court, in particular regarding the roles of various organs/actors in the proceedings.

• On-topic knowledge as to CMS mandate.

• Ability to use good communication skills, oral and written, interaction and interpersonal skills and ability to work in a multicultural environment.
• Attention to detail and proven ability to take initiative.
• Tact, discretion and professionalism.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is an asset. Knowledge of Dutch is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset