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Internal Senior Finance Officer

Addis Ababa

  • Organization: Jhpiego
  • Location: Addis Ababa
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date: Closed

Internal Senior Finance Officer

Posted Date 3 days ago(4/1/2024 2:35 AM)
Job ID
2024-5983
Location
ET-Addis Ababa
Category
International Positions
Employment Status
Full-Time

Overview

The Sr. Finance officer performs routine and non-routine finance functions for the Jhpiego Ethiopia Office. The Sr. Finance Officer is responsible for accounts processing for the country program and ascertains that all financial transactions are accurate, properly documented, and are posted on Jhpiego software system and that accounting reports are run in a timely manner in compliance with established procedures.  The Sr. Finance Officer has a fair degree of autonomy and may be accountable for certain areas of financial management, but should be prepared to cover others when colleagues are absent. In particular, s/he has a functional management relationship with Finance Officer. The Sr. Finance Officer interacts with a large number of internal and external clients.

Responsibilities

Result Areas:

  • Ascertain that all advances and receivables are timely settled, conduct monthly receivables reconciliations, and report any discrepancies in a timely manner,
  • Prepare monthly Income Tax and Pension reports for staff salaries (keeping the confidentiality of salary information) and related payments, reconcile with GL, process payments, route for signature and effect payments to the concerned Federal and regional tax authorities.
  • Check and verify that requests for payment documents up to a limit set in the Delegation of Authority (DoA) including if advance requests, invoices, etc have received the appropriate approval and are accurate and adequate before any payment is processed and submitted Country or Deputy Country Director’s approval
  • Review and reconcile regional offices financial documents and sends comments on monthly bases,
  • Reconcile/check staff and consultant travel advances and project advances,
  • Prepare journal vouchers for amortization of prepaid expenses and conduct reconciliations on monthly bases,
  • Check petty cash payments to ensure appropriate documentation with petty cash cashier for replenishment
  • Ensure petty cash ledger balance matches the petty cash QBE ledger at any one time.
  • Conduct monthly Open Purchase Order, Unpaid Bills, and Open Invoices reconciliations from QuickBooks,
  • Review purchase orders up to a limit set in the Delegation of Authority and ensure complete documentation before approval
  • Pre-audit financial documents and make them ready for external auditing
  • Enter transactions into QuickBooks accounting system with a high degree of accuracy  of coding, office allocation, bank reconciliation,
  • Assist the Finance Manager with monthly closing of financial accounts
  • Review daily transaction entries and prepare monthly Journal Vouchers with great deal of accuracy.
  • Review travel-related financial documents to ensure completeness prior to reconciling
  • Assist Program Assistants, staffs and vendors to follow the appropriate financial procedure
  • Make monthly cash count of petty cash fund, document the count sheet and report any irregularities
  • Review VAT records in the Jhpiego Official VAT tracking sheet, follow up on VAT reimbursements, and reconcile with USAID records on quarterly bases.
  • Ensure financial documents are properly arranged, stamped with “PAID” stamp and filed with an orderly manner.
  • Work closely with the regional finance and admin officers to oversight the accuracy of daily transaction and monthly balances.
  • Any other duties as assigned by supervisor

Knowledge Management

  • Assist to ensure good record-keeping within the Finance officers working as a team with other team.

Business Development

  • Develop and maintain excellent relationships with colleagues and partners

Required Qualifications

Required Qualifications

  • BA in Accounting or MBA in related field
  • At least 6 years of relevant experience or demonstrated equivalent combination in an NGO environment and professional training certificate, Experience working in iNGOs as Senior Finance Officer is a Plus
  • Excellent knowledge of MS – Word, Excel, and QB Enterprise
  • Fluency in English and Amharic

Preferred Qualifications

  • Excellent communication and interpersonal skills to work in a multi-disciplinary team setup
  • A very good experience in auditing/ IPSSAS and Account reconciliation
  • Flexible and ability to work under pressure
  • Excellent time management skill, ability to prioritize different tasks
  • Communicable and willing to assist all Jhpiego staff
  • Advance skill in excel

 

Note 

  • Please mention your current salary on your motivation letter
  •  Basic starting salary per year : USD 16,193  (subject to income tax and pension contribution)
  • This post is only active for internal applicants 

 

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

 

 

Application deadline is 5th April, 2024

 

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This vacancy is now closed.
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