Finance and Administration Manager

The ICRC office in Poland is opening a full-time position for a Finance and Administration Manager, based in Warsaw.

The International Committee of the Red Cross is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles. The ICRC office in Poland contributes to the ICRC’s regional response to the international armed conflict between the Russian Federation and Ukraine, helping reunite families separated by the conflict, supporting the work of the Polish Red Cross, and strengthening respect for humanitarian principles.

Purpose of the position:
The purpose of the Finance & Administration Manager is to ensure the integrity of financial and analytical accounting and reporting within the Regional Delegation and its related structures. This role encompasses overseeing all financial resources and administrative activities, including managing premises and staff travel, to effectively support the ICRC's mission.

Main duties and responsibilities:
• Financial Management (60%): Ensure strict compliance with financial management rules, supervise daily cash control, manage bookkeeping procedures, and oversee the delegation's budget and financial reporting. Lead monthly and annual financial closing processes and ensure compliance with statutory reporting requirements.
• Property Management and Building Security (20%): Oversee the management of ICRC premises, including lease negotiations, maintenance, and passive security.
• General Management (10%): Serve as the hierarchical and functional superior for the finance and administration department staff, responsible for training, professional development, and ensuring continuous operations.
• Travel Office Services (5%): Support and supervise the activities of the Welcome Officer, ensuring efficient welcome services for staff and visitors.
• Additional Duties (5%): Engage in continuous learning and development, uphold the ICRC's ethical standards, and contribute to a positive working environment.

Requirements:
• Experience: 6 years of experience in finance and administration within an international or humanitarian organization. Prior experience in property management is an asset.
• Education: A Bachelor's degree in Finance, Accounting, Business Administration, or a related field is required. A Master's degree or professional certification (e.g., CPA, ACCA) is preferred.
• Skills: Strong leadership and people management skills, proficiency in financial software, and the ability to analyze financial data and prepare accurate reports. Excellent negotiation, and interpersonal skills.
• Language: Proficient working level of English. The Polish language will be a strong asset.
• ICRC field experience is a strong asset.
• Knowledge: In-depth knowledge of financial regulations, accounting principles, and administrative management. Understanding of the ICRC's mission and adherence to its principles.
• Attributes: High ethical standards, confidentiality, and the ability to work under pressure. Commitment to continuous learning and professional development.
• Commitment: Adherence to the ICRC's Fundamental Principles and Code of Conduct.

What we Offer:
• Rewarding and diverse work in a humanitarian, multicultural and international environment.
• On-boarding orientation course and in-house training opportunities.
• A compensation & benefits package that includes a 13th salary and flexible working hours.

Additional information:
• Location: Warsaw – Mokotowska Street
• Type of contract: 3-month probation contract and one-year fixed-term contract after successfully completing the probation period.
• Activity rate: 100%
• Estimated start date: ASAP

How to apply:
This position is a local position based in Warsaw, and we welcome applications from applicants who can legally work in Poland without needing a work permit sponsor.

If interested, please send your CV and motivation letter in English to wsu_hr_recruitment_mailbox@icrc.org. Please indicate “Finance and Administration Manager” in your email subject line.

Application deadline: April 14th, 2024

Incomplete applications will not be considered. Only shortlisted candidates will be contacted. The recruitment process includes a written test and a competency-based interview.

We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.