Procurement Officer

.IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Regional Office for the Near East and North Africa (RNE) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's major activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with divisions and offices at headquarters, develops, promotes and oversees FAO's strategic response to regional activities. Under the recent corporate commitment of reaching 60 million people in Integrated Food Security Phase Classification (IPC) phase three and above by 2023, RNE is stepping up its targets at the regional level. This will be done through scale-up and investment plans at country level, with a focus on countries with the highest numbers of people in acute food insecurity and with the support of the Office of Emergencies and Resilience (OER) and the contributions of all relevant teams and divisions in FAO.

The position is located in the Regional Office for the Near East and North Africa in Cairo, Egypt.

Reporting Lines
The Procurement Officer reports to the International Procurement Officer in the Regional Office.

Technical Focus
Timely, efficient and effective procurement of goods and services and Quality Assurance for Letters of Agreement in compliance with the relevant FAO Rules and Regulations.

Key Results
Ensure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement.

Key Functions
•Supports monitoring through analysis of reports. Identifies variances and/or compliance issues and makes recommendations.
•Participates in the development of improved work methods and procedures.
•Collaborates in the development of training tools and materials and the organization of training workshops/seminars etc.
•Participates in special project/work teams.
•Drafts tender documents, contracts, purchase orders and general correspondence.
•Reviews the technical and financial offers; participates in meetings with stakeholders as necessary.
•Responds to requests for assistance during tendering process from managers and staff at headquarters and the Decentralized Offices, makes recommendation on best course of action and approves obligations as per delegated level of authority.
•Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
•Participates in the market and suppliers research.
•Performs other duties as required.

Specific Functions
•Reviews and analyses procurement requests for completeness and conformity with established FAO rules, procedures and practice.
•Performs operational functions relating to the procurement process including, but not limited to, preparation of documents in GRMS and other office applications related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers including follow-up on orders/contract execution to ensure timely delivery, etc.
•Makes initial recommendation of awards for the assigned procurement activities based on the analysis of the solicitations results.
•Supports in provision of guidance and oversight of procurement activities/operation in the field particularly in Country Offices on procurement matters and on the implementation of procurement strategies and processes in conformity with the relevant rules, procedures and practices.
•Supports in reviewing and analysing requests for ad-hoc re-delegation of authority received from Country Offices and provides quality assurance management and monitoring of contractual instruments with non-profit organizations/entities.
•Performs other duties as required.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
•Advanced university degree in law, business/public administration, finance, economics, commerce, marketing or a related field and three years of relevant experience in procurement-related activities; OR\:
A first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, five years of work experience in procurement related activities; and completion of professional qualification from an internationally recognized body such as CIPS4, MCIPS, FCIPS or other UN-wide recognized certifications.
•Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
•Results Focus
•Teamwork
•Communication
•Building Effective Relationships
•Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•Work experience in more than one location or area of work, particularly in field positions.

•Extent and relevance of experience in the field of the Corporate Environmental Responsibility.

•Demonstrated knowledge of procurement and contract-related issues including reviewing, preparing and drafting contractual instruments.

•Demonstrated ability to draft documents and material in English is considered a strong asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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