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Project Management Support Associate

Nairobi

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Nairobi
  • Grade: Administrative support - LICA-6, Local Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2024-04-15

Job categories Project Management
Vacancy code VA/2024/B5323/27730
Department/office AFR, KEMCO, Kenya
Duty station Nairobi, Kenya
Contract type Local ICA Support
Contract level LICA-6
Duration 6 months - Subject to availability of funds/project and satisfactory
Application period 28-Mar-2024 to 15-Apr-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Summary of functions:

  • Stakeholder Management
  • Project Delivery and Performance
  • Operations and Procedures
  • Knowledge building and knowledge sharing
Stakeholder Management: 
  • Establish positive and fruitful working relationships with all members of the Transactional Team & overall Programme Team, Beneficiaries, and Partners as appropriate, providing support and guidance on specific and general administrative and project undertakings at the appropriate level.
  • Interaction with colleagues and partners and undertaking of missions, as may be required, to guide operational issues and outline UNOPS service provision. 
  • Fostering of partner relationships as primary focal point for assigned tasks
Project Delivery and Performance
  • Support of assigned aspects of project initiation, implementation and closure in full compliance with UNOPS rules and regulations 
  • Monitoring of progress for all projects/services agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.
  • Review of service requests, assessment of their complexity, level of effort and UNOPS service fee levels for compliance with the UNOPS self-financing principle, and feedback before acceptance of projects for execution and/or service requests.
  • Resolution of operational and process issues, referring complex issues to the supervisor to with clear recommendations for courses of action. 
  • Support in the provision of operational, budgetary and financial guidance to project partners. Assisting in the preparation of project budgets and revisions and other related documents.
  • Support in the preparation of contracts for services, memorandum of agreement, inter-agency agreements, and grant agreements.
  • Monitoring expenditures and advice to clients/partners and funding agencies on budget status including any need to reallocate resources to meet objectives.
  • Support in verification of accuracy of request/transactions and completeness of  documentation
  • Initiation of action and certification for approval at the higher level as may be required. 
  • Any other duties as assigned
Operations and Procedures
  • Follow the Project Management Manual Instructions and ensure awareness of and relevant respect for organizational policy compliance (Organisational Directives and Administrative Instructions).
  • Contribute to the identification and assessment of risks and issues. Implement mitigation measures in accordance with the different risk management strategies in place. Contribute to the identification and sharing of the project’s lessons learned and best practices.
  • Contribute to efficient and effective use of the Transactional Portfolio and UNOPS tools for monitoring project performance, outputs, and benefits.
  • Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
Knowledge building and knowledge sharing
  • Maintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge.
  • Publication and sharing of information and knowledge with colleagues, clients and partners.
  • Sound contributions to knowledge networks and communities of practice.

Education/Experience/Language requirements

Education
  • Completion Secondary education required. 
  • Diploma Certificate in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines combined with four (4) years of relevant professional experience may be considered but not mandatory;
  • Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant discipline combined with two (2) years of relevant professional experience may be considered but not required.

Experience
  • A minimum of six years of relevant experience in administration or programme support service is required.
  • Experience working in financial reporting, operational transactions and will be an added advantage.
  • Knowledge of ERP (oneUNOPS) systems is an asset
  • Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
  • Experience /knowledge of web-based applications and Google Suite products, especially google forms,sheets, docs and slides is an asset.   

Language Requirements

  • Full working knowledge of English is required. 
  • Knowledge of a second UN or regional working language is an asset.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.