Project Assistant

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

As part of FAO’s effort to strengthen One Health workforce at community level, NSAH-CJW is implementing the project “Empowering veterinary paraprofessional entrepreneurs”, in Uganda, Nigeria and South Africa. This project builds on a first phase of implementation between 2021-2023 and aims to deliver and evaluate a model for sustainable last mile animal health service delivery through capacity development of private sector veterinary paraprofessionals (VPPs), and by addressing bottlenecks within the business environment. Gender-sensitive programming is an essential part of the project. Women make up 60% of poor smallholder livestock farmers and are therefore a key target group for last mile animal health services.
The project is centred around four complementary outcomes\:
- Outcome 1\: Strengthened veterinary paraprofessional businesses providing gender responsive preventive healthcare services.
- Outcome 2\: Increased pool of continuous professional development compliant and registered veterinary paraprofessionals
- Outcome 3\: Improved business climate for veterinary paraprofessionals
- Outcome 4\: Increased awareness of private sector preventive healthcare veterinary paraprofessional business model for improved access to animal health services

Reporting Lines

Under the overall supervision of the ECTAD Country team leader and the direct supervision of the VPP Project Country Coordinator and in close collaboration with the global M&E officer the incumbent will perform the following duties\:

Tasks and responsibilities

• Support the country coordinator to ensure project activities are timely implemented including workplan monitoring, reporting and formulation.
• Take minutes of important meetings, proofread documentation, and prepare draft invitation letters and agendas in accordance with FAO guidelines.
• Support in the development of communications products, including PPTs, social media and other visibility products to be shared with the communications unit.
• Support the organization and delivery of virtual and face-to-face events as well as in-field missions in line with FAO rules and regulations and in close cooperation and under the guidance of FAO Uganda’s operational and administrative personnel.
• Liaise with workshop attendees with respect to travel and data re-imbursements.
• Facilitate easy collection and organised storage of data emanating from VPP training institutions, VPPs, third party organisations and relevant stakeholders.
• Ensure project archives are regularly updated on sharepoint including workshop attendance lists, VPP, mentor and trainer, National Advisory Committee and Multi-stakeholder platform members contact database.
• Update project monitoring database with regards to trainee, mentor, and trainer attendance of workshops.
• Conduct in person and telephone surveys with VPPs to collect data for baseline and post-training livelihoods framework assessment to assess training impact.
• Support liaison with partners and relevant stakeholders; and
• Undertake other related duties and duty missions when required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in management, rural development, social sciences or equivalent.
• At least one years of relevant experience assisting project implementation.
• At least one year of experience in data collection, management, and reporting
• Working knowledge of English (Level C).
• National of Uganda.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection criteria

• Good knowledge of FAO or united national operations procedures is desirable.
• Competent in using Excel, formatting in Word, and archiving in SharePoint.
• Experiences in supporting delivery of trainings in the animal health sector.
• Ability to work under pressure and meet deadlines.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help or have queries, please contact\: Careers@fao.org
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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