Programme Associate (ED Team)

With an annual programmatic budget of about USD 30 million, UNDP works closely with the Government of Georgia to boost reforms, develop new strategies, promote inclusive economic development, and assist in achieving national priorities. UNDP also works with civil society, including non-governmental organizations, academia and media, and with private sector to promote public-private partnerships.

UNDP assists Georgia in four major areas of development:

• Democratic Governance
• Economic Development
• Environment and Energy
• Crisis Prevention and Recovery

Position Purpose:

Under the guidance and direct supervision of the ED Team Leader the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery.

• Administration and implementation of programme strategies, adapts processes and procedures
• Support to management of the CO programme
• Administrative support to the Programme Unit 
• Support in creation of strategic partnerships and implementation of the resource mobilization strategy   
• Facilitation of knowledge building and knowledge sharing

• Presentation of thoroughly researched information for preparation of CCA, UNSCDF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
• Presentation of information/ reports for identification of areas for support and interventions. 
• Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements. 
• Initiation of a project, entering project into Atlas (in small offices), preparation of required budget revisions.
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
• Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
• Preparation and conduct of audit of NIM projects, implementation of audit recommendations

• Proper control of the supporting documents for payments, review of NIM projects Financial Reports.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
• Track and reporting on mobilized resources

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

• Knowledge Generation: 
  • Ability to research and turn information into useful knowledge, relevant for content or responsive to a stated need
• Communication:               
  • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Accounting (General):     
  • Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
• Financial planning and budgeting:             
  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
• Financial analysis:            
  • Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
• Travel policy and procedures:      
  • Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters
• Documents and records management:    
  • Overall document (hard or electronic) management; registry and retention policy including storing and archiving