Job description
CTG overview |
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more
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| Overview of position |
Under overall
supervision of the LMI Programme Manager and direct supervision of Senior
Programme Assistant, the Project Assistant will be responsible for supporting
the overall operations and implementation of various TVET upgrade initiatives
and its related administrative tasks with relevant internal and external
counterparts. The incumbent will also be involved in
day-to-day running of other administrative tasks of the unit with the following
duties and responsibilities:
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| Role objectives |
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Support with the overall implementation of TVET
sector upgrade in coordination with Sr. Programme Officer and relevant
public counterparts.
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Assist to establish
strong ties with the project partners, TVET centres and private sectors
and provide a liaison support to communicate with these partners.
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Support with the administrative
procedure related to TVET centre facility enhancement and capacity
building programs.
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Assist to organize
relevant meetings with TVET counterparts, take notes and support the Sr.
Programme Assistant with the implementation of the action points.
- Serve as liaison
support to communicate and coordination TVET operational engagements with
the service providers and implementing partners.
- Monitor that TVET
programme partners, management and field staff understand the technical
requirements for smooth implementation.
- Follow up the
proper collection and documentation of TVET administrative tasks.
8.Support the LMI management team with the development and implementation
of TVET capacity building activities targeting TVET professionals under the
Ministry of Labour’s mandate.
- Assist the Sr
Programme Assistant in developing project documents, forms and tracking
tools related to TVET upgrade initiatives.
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Undergo field
travel as needed to support field teams.
- Demonstrate an
in-depth understanding of relevant Operations SOPs as well as the ability
to remain professional, impartial, and unbiased during all interactions
with migrants and colleagues per the IOM Code of Conduct and instruction
on the Prevention of Sexual Exploitation and Abuse (PSEA.).
- Maintain the
confidentiality and integrity of all relevant paperwork in line with
standards of conduct and data protection rules. Alert the management of
any non-compliance to SOPs or codes of conduct by IOM staff members or
partners.
- Perform such other
duties as may be assigned.
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| Project reporting |
LMI Sr. Programme
Assistant
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| Key competencies |
Accountability
- Accepts and gives
constructive criticism
- Follows all relevant
procedures, processes, and policies
- Meets deadline, cost,
and quality requirements for outputs
- Monitors own work to
correct errors
- Takes responsibility
for meeting commitments and for any shortcomings
Client
Orientation
- Identifies the
immediate and peripheral clients of own work
- Establishes and
maintains effective working relationships with clients
- Identifies and monitors
changes in the needs of clients, including donors, governments, and
project beneficiaries
- Keeps clients informed
of developments and setbacks
Continuous
Learning
- Contributes to
colleagues' learning
- Demonstrates interest
in improving relevant skills
- Demonstrates interest
in acquiring skills relevant to other functional areas
- Keeps abreast of
developments in own professional area
Communication
- Actively shares
relevant information
- Clearly communicates,
and listens to feedback on, changing priorities and procedures
- Writes clearly and
effectively, adjusting wording to the intended audience
- Listens effectively and
communicates clearly, adapting delivery to the audience
Creativity
and Initiative
- Actively seeks new ways
of improving programmes or services
- Expands
responsibilities while maintaining existing ones
- Persuades others to
consider new ideas
- Proactively develops
new ways to resolve problems
Leadership
and Negotiation
- Convinces others to
share resources
- Actively identifies
opportunities for and promotes organizational change
- Presents goals as
shared interests
- Articulates vision to
motivate colleagues and follows through with commitments
Performance
Management
- Provides constructive
feedback to colleagues
- Identifies ways for
their staff to develop their abilities and careers
- Provides fair,
accurate, timely, and constructive staff evaluations
- Uses staff evaluations
appropriately in recruitment and other relevant HR procedures
- Holds directly
reporting managers accountable for providing fair, accurate, timely, and
constructive staff evaluations
Planning
and Organizing
- Sets clear and
achievable goals consistent with agreed priorities for self and others
- Identifies priority
activities and assignments for self and others
- Organizes and documents
work to allow for planned and unplanned handovers
- Identifies risks and
makes contingency plans
- Adjusts priorities and
plans to achieve goals
- Allocates appropriate
times and resources for own work and that of team members
Professionalism
- Effectively applies
knowledge of relevant financial discipline
- Develops / follows
internal control procedures to prevent fraud and mismanagement
- Ensures application of
institutional financial policies and guidelines
- Advocates incorporation
of financial considerations into processes and procedures
- Masters subject matter
related to responsibilities
- Identifies issues,
opportunities, and risks central to responsibilities
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation
- Persistent, calm, and
polite in the face of challenges and stress
- Treats all colleagues
with respect and dignity
- Works effectively with
people from different cultures by adapting to relevant cultural contexts
- Knowledgeable about and
promotes IOM core mandate and migration solutions
Teamwork
- Actively contributes to
an effective, collegial, and agreeable team environment
- Contributes to, and
follows team objectives
- Gives credit where
credit is due
- Seeks input and
feedback from others
- Delegates tasks and
responsibilities as appropriate
- Actively supports and
implements final group decisions
- Takes joint
responsibility for team's work
Technological
Awareness
- Learns about
developments in available technology
- Proactively identifies
and advocates for cost-efficient technology solutions
- Understands
applicability and limitation of technology and seeks to apply it to
appropriate work
Resource
Mobilization
Establishes realistic
resource requirements to meet IOM needs
Technical :
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Takes responsibility and manages constructive criticism.
-Plans work, anticipates risks, and sets goals within areas of responsibility
-Delivers on set objectives under pressure and/or hardship situations.
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| Team management |
- Actively contributes to
an effective, collegial, and agreeable team environment
- Contributes to, and
follows team objectives
- Gives credit where
credit is due
- Seeks input and
feedback from others
- Delegates tasks and
responsibilities as appropriate
- Actively supports and
implements final group decisions
- Takes joint
responsibility for team's work
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| Further information |
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Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.
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