Partnerships and Resource Mobilization Analyst (SB4)

Dehradun

Organization: UNWOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
Location: Dehradun
Grade: Consultancy - SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement
Occupational Groups:
- External Relations, Partnerships and Resource mobilization
Closing Date: Closed

Jhpiego Corporation, India

Request for Proposal (RFP)

Subject: On call taxi services for Dehradun local and outstation.

Issue date: 1^st April 2024

Last date for proposal submission: 24^th April 2024

Submission e-mail ID: IN-UP-procurement@jhpiego.org(For submission of proposals)

Contact Number: (For queries only) Mobile No.: 9929995625

Bid opening date: 16^th April 2024

Award/start date (Selection of partner)- 1st May 2024 (Tentative) Contract/PO start date - 1st May 2024 (Tentative)

Introduction about Jhpiego India:

Jhpiego works in India across various health areas such as maternal child health, family planning, comprehensive primary health care (CPHC) in collaboration with Government of India (GOI).

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, non-communicable diseases, and digital health. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers and other anonymous donors.

This RFP includes following:

Section 1- Instruction to bidders

Section 2- Scope of Work

Section 3- Technical Proposal - Standard Form (Attached as Separate File)

Section 4- Financial Proposal - Standard Form (Attached as excel sheet to be sent password protected)

Note for Excel file password protection: -

Go to Save/Save As option → Choose File Location → Go to Tools → Chose General option → Enter password and save the file.

Section 1- Instructions to Bidder

1.Clarification and Amendment of RFP Documents- Bidder may request a clarification on above contact mentioned.

2.Proposal Validity – Must remain valid for a minimum of 60 days after the submission date. Should the need arise, however, the purchaser may request the bidder to extend the validity period of their proposals.

3.Preparation of bid

3.1Depending on the nature of the Assignment/job, the bidder is required to submit a Technical Proposal (TP) in forms provided in Section-3.

3.2Financial Proposals: The Financial Proposal shall be prepared using the attached Standard Form provided in Section 4.

3.3All applicable taxes must be included by the bidder in the financial proposal.

3.4Delay submitted proposal shall be rejected only Procurement committee will have the right to consider in specific situation.

3.5Incomplete application forms are liable to be rejected. No further correspondence will be entertained from rejected applicants.

3.6The application of the selected agency should be signed by the authorised signatory confirming that all the details furnished in the application are true and correct to the best of his/her knowledge and that in case any false information or suppression of any material information is furnished, the application shall be liable for rejection by Jhpiego Corporation.

3.7This RFP does not commit Jhpiego to award a grant / contract or to pay any costs incurred in the preparation of a Proposal for the goods and/or services offered.

3.8Jhpiego reserves the right to accept or reject any or all proposals received as result of this request, to negotiate with all qualified applicant(s) or to cancel this RFP, if it is in the best interests of Jhpiego to do so. The decision of Jhpiego shall be final.

4.Submission of bid

4.1Technical Proposal and Financial Proposal should be submitted as two separate attachments via e-mail to IN-UP-procurement@jhpiego.org both the above separate files should clearly mention the name of the file as Technical Proposal or Financial Proposal along with the name of the bidder. Please note that the Financial Proposal should be password protected.

4.2The Password need to be disclosed/confirmed by bidder at the time of financial bid opening. Bid will be rejected if bidder will not be able to provide password of their financial bid. Separate email will be sent for the financial proposal password.

4.3Please mention Subject line of mail –:On call taxi services Dehradun.

5.Evaluation, negotiation, and agreement: - All proposals satisfying the requirements of this RFP will be evaluated to establish which of the applicant(s) best fulfils the needs of Jhpiego.

6.Essential eligibility criteria: -The organization should have valid GST registration.

Technical Evaluation Criteria-

S.No.	Criteria	Maximum score
1	GST Registration	10
2	Working experience	5
3	Clientele details	10
4	Number of own vehicles (taxi permit) in Fleet (Weighted will be given to the Vehicle Registration of service location)	15
	Total	40

7.Method of Selection-

The technical proposal will be given a weightage of 40 %. The price bids of only those bidders who qualify technically will be opened. The proposal with the lowest cost may be given a financial score of 100 and the other proposal given financial score that are inversely proportionate to their prices.

The financial proposal shall be allocated weight of 60%. The proposals will be ranked in terms of total points scored. The proposal with the highest total points (H-1) will be considered for award of contract and will be called for negotiations, if required.

Negotiations- Negotiations will be held as per information via e-mail.

Award of Contract- After completing negotiations Jhpiego shall issue a Letter of Intent/TSC/Purchase Order to the selected agency.

Confidentiality- Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the bidders who submitted the Proposals or to other persons not officially concerned with the process, until the publication of the award of Contract.

Section-2

Scope of Work

The ‘Agency’ should be able to provide value for money solution in terms of cost effective, timing and comfort of travel to Jhpiego Corporation on a regular basis.

All vehicles should have commercial registration number.
The hired taxi should have dedicated smart phone for navigating the locations (placed at car dashboard on mobile holder) and Emergency SOS button.
The hired taxi should be in good working condition (preferably new cab, functional air conditioner, clean Seat Covers and clean interior & fragrant).
Seat belts should be fitted and functional in both front & rear seats.
A first Aid kit, fire extinguisher, mobile charger, tool kit, etc. should be always kept in the vehicle.
The driver should be polite, well dressed (uniform) and have a good knowledge of the duty location.
The driver should also be well versed with local routes, rules & regulations and always carry a valid license (professional) and the documents of the vehicle (e.g., RC (commercial), Insurance, PUC, etc.).
Provide working telephone contacts to Jhpiego that are always reachable for making taxi bookings & handle Customer care service.
Provide vehicle Services as & when required during agreement period.
The Agency will solely be responsible for any sub-contracting to other agency/vendors.
Ensure that the drivers are qualified and have valid Driving Licenses all the time; in addition to them being well groomed.
Ensure that the drivers are well dressed, well conversant with the traffic rules/regulations, have five years’ driving experience and should have police verification.
The vehicles should always have spare tyre in good condition.
Provide cars that are fully insured on Comprehensive PSV (Public Service Vehicle) Cover.
The Drivers deployed should not convicted or not under trial by the Indian Penal Act or any other traffic law. The Driver should not be drug addicted.
The driver should have sufficient cash to meet transit expenses i.e., toll, fuel etc.
Jhpiego recognizes the importance of confidentiality of the data provided and the travel itineraries and reservations of its travellers; accordingly, the selected travel agency must keep all information always provided to them confidential.

Time frame

Purchase Order will be issued to the Agency on every three months or as per need of Jhpiego. The PO period can be terminated earlier and can be extended depending on satisfactory services.

Bill Submission and Payment

Bills should be sent on fortnightly/monthly basis.
No advance payment will be made for any purpose.
Bill must be accompanied by signed duty slip & filled Log Sheet.
Payment will be made within 30 days from the date of receipt of final Bills along with all required documents.

Section 3

Technical Proposal - Standard Forms – Attaches as separate file.

Section 4

Financial Proposal - Standard Forms

(Format Attached Separately as excel sheet to be sent password protected on Mail ID)

Note for Excel file password protection: -

Open File → Go to Save/Save As option → Choose File Location → Go to Tools → Choose General option → Enter password and save the file.

This vacancy is now closed.
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