Procurement and Contracts Management Specialist

Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.

Creation, implementation and oversight of proper monitoring and control of procurement processes including RFQ, ITB or RFP, receipt of quotations, bids or proposals, evaluation, negotiation of contracts including Purchase Orders  in full compliance with UNOPS Procurement rules and regulations.

Preparation/review of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs)

Contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.

Develop a management plan for all UNOPS mine action contracts in country including, but not limited to, verification of insurance and goods procured, evaluation of subcontractor’s personnel qualifications, monitoring delivery of contractual terms, certification of reports and payments, and issue of contract amendments, verification of services delivered against contractual requirements, alignment of specifications and standards. 

Implementation of internal control systems and a quality plan for each contract to ensure compliance with contractual terms and conditions; identify solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.

Ensure timely costs recovery from contractors for cash flow management purposes.

Convene meetings with contractors when necessary for negotiations; for the identification and early resolution of potential disputes.

Elaboration of comments regarding project audit reports and implementing remedial actions, when necessary.

Creation, development and management of rosters of suppliers,quality and performance measurement mechanisms.

Ensures that the e-sourcing tools are used in accordance with agreed goals and standards in this area.

Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

Provide oversight, ensuring compliance by team members with existing policies and best practices.

Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.