Roster for Local Interns
Baku
- Organization: UNDP - United Nations Development Programme
- Location: Baku
- Grade: Internship - Internship
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Occupational Groups:
- Closing Date: 2024-05-02
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Operating in more than 170 countries and territories, UNDP works with governments, civil society, and the private sector to help build nations that can withstand crisis and drive sustainable development.
In Azerbaijan, UNDP has been actively engaged in supporting the country's efforts towards achieving the Sustainable Development Goals (SDGs) and addressing key development challenges. With a focus on areas such as environmental sustainability, governance, gender equality, and economic empowerment, UNDP strives to promote inclusive and sustainable development for all.
As Azerbaijan prepares to host the 29th Conference of the Parties (COP29) in November 2024, UNDP plays a crucial role in providing support and assistance to ensure the successful organization and outcomes of this global event. COP29 will gather world leaders, policymakers, experts, and stakeholders to discuss and negotiate actions to address climate change and advance global efforts towards a sustainable future.
The intern will have the opportunity to contribute to UNDP's initiatives and projects in Azerbaijan, particularly in the context of COP29. By assisting with research, project coordination, and event planning related to COP29 preparations, the intern will gain valuable experience and insights into the complexities of international development cooperation and climate action.
The purpose of the Internship programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand experience with the day-to-day working environment of UNDP, either in person or remotely. In light with this, UNDP Azerbaijan is creating a vacancy announcement for internship positions, with the purpose of soliciting applications from eligible candidates, in order to create a roster of interns.
The objective of this assignment is to expedite the execution of essential administrative tasks and operations. The intern will play a crucial role in providing technical support to the office and project team (s), facilitating the implementation of administrative activities to enhance efficiency and streamline processes.
Duties and Responsibilities
- Provide daily support to the project team by efficiently executing fundamental administrative tasks under the guidance and supervision of the immediate supervisor.
- Prepare preliminary versions of files, communications, and correspondence, ensuring accuracy and adherence to established formats and guidelines.
- Maintain meticulous records by promptly registering and organizing documentation as required, ensuring accessibility and traceability of information.
- Draft meeting minutes and other pertinent documents as necessary, capturing key discussions and action items with precision.
- Contribute to the seamless coordination of conferences, workshops, and meetings by assisting in logistical arrangements and operational preparations.
- Facilitate effective document management by meticulously filing and maintaining records, ensuring compliance with prescribed checklists and offering assistance with filing procedures when necessary.
- Undertake additional operational assignments delegated by the Project Associate, demonstrating flexibility and a proactive approach in supporting project objectives and priorities.
- Provide support for the preparation and coordination of events, including COP29 in November 2024 hosted by Azerbaijan
- Assist in organizing logistics and communications for events, COP29-related activities.
- Help coordinate with external stakeholders, partners, and delegates attending events as well as COP29.
- Perform other duties as assigned by supervisors.
Core behavioural competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Development: Knowledge Generation
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management: Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Business Management: Operations Management
Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
Administration & Operations: Events management (including retreats, trainings and meetings)
Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Required Skills and Experience
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:
(a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
(b) Be enrolled in the final academic year of a first university degree programme and other social sciences
(c) Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
(d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.
- Relevant work/voluntary/internship experience will be desirable
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Language requirements:
- Good knowledge of English
- Fluency in Azerbaijani
- Knowledge of another UN language will be desirable
Important notice
Contract duration
The initial internship agreement will be issued for 3 months, with the potential for extension up to an additional 3 months, contingent upon the Hiring Unit's request.
Intern’s status
Interns are not considered as having the status of a staff member. During the internship with UNDP, interns are subject to the Regulations Governing the Status, Basic Rights and Duties of Officials other than Secretariat Officials, and Experts on Mission (ST/SGB/2002/9).
Interns must not represent UNDP in any official capacity or commit resources on its behalf.
Stipend
- In accordance with the UNDP Internship policy, UNDP interns are eligible to receive a monthly stipend, with the rate that varies depending on the duty location under conditions prescribed in the section on stipends, below:
- Where an intern is not financially supported by any institution or programme, such as a university, government, foundation or scholarship program, a stipend intended to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, will be paid by UNDP.
- The stipend will be paid on a monthly basis and part-time internship arrangements are prorated accordingly.
- Where an intern is financially supported by an institution, government or third party, UNDP will, subject to the rules of such institution, government or third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend.
- No other payments of any kind will be made to an intern by the office in connection with an internship agreement. Except for the stipend, all other expenses connected with the internship will be borne by the intern, sponsoring government, or institutions.
Insurance
Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern. Applicants for internships must show proof of valid medical insurance for the duty station in which they will intern.
Subsequent Employment
There is no expectation of employment with UNDP following an internship. Interns cannot apply for, or be appointed to, any position during the period of their internship.
Third-party claims
UNDP is not responsible for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by the actions or omission of action by the interns during their internship.
Disclaimer
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.