Administrative Intern

The Support Services Unit supervised by the Support Services Manager is based in Islamabad including Administration, Finance, Procurement, ICT and Safety & Security teams. 

• Assist in coordination of the administrative procurement activities for the UNOPS office and assist in preparation of estimates and coordination with the suppliers
• Make travel bookings in UNOPS ERP as directed by the supervisor
• Support the  administrative arrangements for the events, workshops and meetings as and when required
• Support the Admin Team in vehicle fleet management in close coordination with the Senior Driver by keeping the fuel, maintenance and vehicle efficiency logs up to date and updating the logistics roster
• Maintenance of administrative files and admin drive
• Support the administrative team in organizing the inventory records, assets tagging inventory/asset verification exercise 
• Coordinate with the project teams for transportation arrangements 
• Supporting the administrative team with dispatch and distribution of mail, printing and scanning. 
• Filing of handover vouchers/forms of stocks issued and/or returned
• Support the admin team in documentation of visa requests and maintenance and updating of various logs
• Assist the admin team in organizing the storage container 

• UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Human Resources management tools. The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.
• UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.

Academic qualifications

Candidates must have recently completed a  Bachelors,or Masters (preferably MBA, MPA, Psychology, or other relevant discipline) or have graduated from such studies within three (3) years prior to the applications date of the internship. 

Computer Literacy

• Good IT skills are required.
• Experience of working in google suit applications including google docs, Sheets and slides is highly desirable
• Knowledge of ERP systems is an asset

Fluency in English is required