Governing Bodies support specialist (Secretariat Services branch - CSGS)

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization, and sustains liaison and communication with Members.

Candidates endorsed in the selection process for this vacancy announcement will be considered for the Governing Bodies Servicing Consultants’ Roster in support of the Secretariat Services branch (CSGS) for a period of 3 years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station.

Reporting Lines

The Consultant/Personal Services Agreement Subscriber (PSA) reports to the Chief, Secretariat Services branch (CSGS), under the overall guidance of the Director CSG.

Technical Focus

Support to Governing Body Secretariat functions, including monitoring and editing of documents pertaining to governance matters, and liaison with Members. Collection, analysis and review of information for the effective delivery of corporate services.

Tasks and responsibilities

• Support the coordination of procedures related to conferences and high level meetings
• Research and analyse policy and service delivery issues and prepare related reports;
• Contribute to the development of information and training materials and assist in the presentation of information/training sessions to management and staff;
• Participate on project teams and work groups;
• Perform other related duties as required.
• Provide information on procedures to follow regarding the preparation of, and documentation required for, statutory and Governing Body meetings;
• Collect and analyse information for inclusion in statutory and/or management reports, statements as well as specific reports for Governing Bodies, members and other partners;
• Review and analyse reports, procedures, conference-related and administrative rules and policies.
• Contribute to the preparation of formal correspondence between FAO and its Members;
• Support processes for smooth functioning of Governing Body meetings, in particular Conference and Council;
• Provide support to the Independent Chairperson of Council for effective discharge of his/her duties;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• For Consultants\: University degree in Social Sciences, Political Sciences, International Law or another field relevant to the work of the Organization
• For PSA Subscribers\: Secondary School Education
• At least one year of relevant experience in Social Sciences, Political Sciences, International Law, Economics, Agriculture, or in any field relevant to the Organization
• Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian (for Consultants)
• Working knowledge of one FAO language for PSA Subscribers

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in conference management activities in an intergovernmental environment
• Demonstrated ability to draft and edit documents
• Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning and procedures of Governing Body meetings is considered an asset
• Understanding of the functioning of UN agencies and the UN system is considered a strong asset

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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