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Administrative Clerk , NPSA-3

Belgrade

  • Organization: UNDP - United Nations Development Programme
  • Location: Belgrade
  • Grade: Administrative support - NPSA-3, National Personnel Services Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2024-05-08

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

UNDP Serbia supports the Government of Serbia to comply with international conventions and European Union strategic and legal framework in the areas covered by the Green Agenda for the Western Balkans. The European Green Deal and the Green Agenda for the Western Balkans offer a blueprint for joint action to tackle the challenges of the green transition. The Green Agenda was shaped into regional action through the Sofia Declaration and the AP for the Implementation of the Sofia Declaration on the Green Agenda for the Western Balkans 2021 – 2030.

The green transition requires a cross-sectoral approach and broad societal participation to trigger transformative change. In line with this ambition, the “EU Green Agenda for Serbia” project funded by the EU, was designed to build broader engagement and participation. The project objective is to contribute to the efficient, inclusive, and sustainable implementation of the Green Agenda by improving the strategic and legislative framework, co-financing the implementation of innovative pilot projects, and mobilizing additional financing for scale-up investments. In this way, the project will contribute to the green transformation of the economy and society in Serbia. The project will also contribute to the decarbonization of the economy and achievement of the Paris Agreement goals, reducing environmental pollution (air, soil, and water) and support the alignment of Serbia’s regulatory framework with the EU acquis in following five pillars of the Green Agenda:

 

  1. Climate action, decarbonisation, energy efficiency, and green industries;
  2. Circular economy for resource efficiency and industrial symbiosis;
  3. Depollution of the environment with a strong focus on air quality;
  4. Protecting and investing in biodiversity and ecosystems;
  5. Sustainable food systems for sustainable rural livelihood.

 

Development of the new green/environmental protection strategy for Serbia (hereinafter: Strategy), as an overarching national document, should cover all five pillars of the Green Agenda. Furthermore, a detailed AP will be developed as an integral part with a view to define the implementation framework for the achievement of the Strategy goals.

 

The Strategy is the umbrella strategy for the environment sector. It will be prepared in line with the Law on the Planning System of the Republic of Serbia from 2018 and other national legislation and public policy documents (related to environmental protection, climate change, energy, agriculture, biodiversity, waste and water management, sustainable development, etc.). The Strategy will reflect on five pillars of the Green Agenda and provide for their operationalization in the Action Plan. 

UNDP is seeking for a consultant to support development of the Action Plan for implementation of Environmental Protection Strategy - Green Agenda for Serbia, with a focus on general and specific objectives, measures, sources of funding, activities, and all other elements of the mandatory AP template in based on the relevant inputs provided from the draft of the related Environmental Protection Strategy.
 

Duties and Responsibilities

 
 

The Administrative Clerk is responsible for day-to-day administrative and logistic support within the EU for the Green Agenda in Serbia Project. Under the direct guidance of the Project Manager, the Administrative Clerk shall be expected to perform the following tasks: 

 

  • Provide support related to the third component of the Project (scaling-up and green financing); 
  • Provide support to communication activities related to the Project (drafting, reviewing, and posting on the “EU za Tebe” website);
  • Assist in the process of drafting annual reports for donors;
  • Support in the process of monitoring the Project results;
  • Organize, coordinate, and provide logistical and administrative support for meetings/workshops/events;
  • Attend conferences and other events when needed with a particular focus on the scale-up component of the Project;
  • Assist in the processing of the administrative documentation within the EU for Green Agenda in Serbia Project (verification, scanning, sorting, archiving, etc.)
  • Assists with the preparation of PBPA and due diligence activities, monitoring and reporting on the achievements of the project and supporting the acceleration process; 
  • Prepare and submit travel authorizations and claim forms for business trips;
  • Perform any other duties for the successful implementation of the Project as per request of the Project Manager.

 

Institutional Arrangement

The Administrative Clerk will work under the overall guidance and supervision of the Project Manager – of the EU for Green Agenda in Serbia Project
 

 
Competencies

 
Core
 
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

 
 

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Management  Monitoring  Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Administration & Operations  Documents and records management  Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Administration & Operations  Inventory management Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above
Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
 
 
 
 
Required Skills and Experience

 
Education:
  • Secondary education is required.
  • A university degree (Bachelor´s degree) in law, economy, administration or related fields will be given due consideration, but is not a requirement
 
Experience:
  • Minimum 3 years (with secondary education) of experience in administrative support is required.
  • No experience is required with Bachelor´s degree

 

Required skills and competencies:

  • Good proficiency in MS office
  • Ability on drafting, presentation and reporting skills; 
  • Good organizational and time management skills.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. 
  • Demonstrates integrity by modeling ethical standards.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Builds strong relationships with clients and external actors. 

 

Desired additional skills and competencies

  • Experience in UNDP/UN/International development agencies/ SCO is preferable. 
  • Ability to work in English is required for this position 

 

Required Languages:

  • Fluency in Serbian and English is required
 

The online application form must be fully completed. Applicants are required to carefully complete their online application form and reflect all of their work experience history in the application. 

Only attaching a CV is not sufficient for applicants to be considered for positions. All applicants have to complete the Experience, Education, Language, and Nationality & Permanent Residence fields fully.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

 
 
Disclaimer

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.