Support Services Senior Assistant - Retainer

• Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
• Process invoices for goods and services delivered, ensuring accuracy, complete documentation, and timely payment. Follow up to completion and inform partners.
• Provide administrative support to conferences, workshops, retreats.
• Processes travel transactions (authorizations and claims), including in the OneUNOPS system for all personnel, UN officials, and visitors, ensuring compliance with UN rules and regulations.
• Provide information on air services, rates, and travel schedules for specific itineraries.
• Maintain unit’s documentation, including records and files, ensuring the safekeeping of confidential materials.
• Perform other duties as may be reasonable required and in line with the incumbent's scope of services above.

Monitoring and Progress Controls

• Regular bilateral meetings with the supervisor and the portfolio team, along with timely and accountable delivery of services, ensure client satisfaction. This promotes the image and credibility of the team and office as effective service providers in project services and management.