Operations Administrator

Cape Town, USA

This role will be based in our Cape Town Office - Steenberg Office Park 

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges to create a world where people and nature thrive. We’re rooted in our Mission and guided by our Values, which include a and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want better insight into TNC? Check out our or

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.

Since establishing the Africa Program in 2007, The Nature Conservancy’s vision in Africa is to foster a sustainable future for people and nature, partnering with indigenous communities across 55 million acres on the continent. Our efforts are firmly rooted in people, leveraging scientific and technical expertise as we collaborate with governments and organizations to conserve and enhance Africa’s shared resources in the nine countries we operate.

TNC’s work in Africa transcends three key pillars: securing ownership rights to lands and resources for indigenous people, strengthening leadership and resource management, and helping communities value nature through a holistic appreciation of its benefits while increasing revenue streams for conservation efforts and socio-economic development. Together with our partners, we are witnessing critical milestones in integrated land and fisheries management, ocean and source water protection, energy development, and sustainable food production working together and strengthening our resolve in tackling global challenges such as climate change, habitat and biodiversity loss that stands to adversely impact the nearly 1.4 billion people that share Africa.

The Operations Administrator will work as part of a team within a business unit, coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, and volunteer program.

• Perform specific administrative support in the day-to-day decisions within the scope of work assignments and prioritize work independently.

• Front office and reception area management.
• Procurement of Office requirements.
• Managing logistics and supervision of janitorial and security services.
• Office premises management and ensure efficiency within the office.
• End-to-end project support to staff with all administrative and operational requirements.
• Maintenance of Office Equipment & Machinery.
• Local office compliance (Renewal of local office licenses, signage etc, processing of any lease documents)
• Review employee expenses and ensure they are well supported and aligned to TNC policies before processing on Concur.
• Maintain accurate recording of organisational Asset & Inventory registers.
• Accurate tracking and providing accurate documents for project Invoice Payment processing.

• Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to the supervisor.
• Responsible for managing fleet and supervision of logistics Assistant/Drivers
• Supervise volunteers, interns, or temporary staff, including training and orientation, and demonstrate sensitivity in handling confidential information.
• Managing office petty cash and ensuring timely replenishment by Finance standard operating procedures.
•  Accountable for expensing all expenses and receipts on Concur for all the S.A office Project events.
• Responsible for planning and scheduling team meetings, coordinating logistics for special events and meetings, workshops, training with partners and government stakeholders, central filing, and program Inventory.
• Liaising with the Logistics Assistants/Drivers to coordinate and make logistical arrangements for meetings, workshops, training, and events.
• Coordinate accommodation for TNC and non-TNC travelers (both local and international).
• Ensures that the S.A office's operational guidelines and policies are adhered to.
• Be willing to travel, work overtime, and work evenings and weekends as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and strain.

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the world's most effective and wide-reaching environmental organizations. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation across the globe!

The Nature Conservancy offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, 401(k) plan to include employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other life, and work wellbeing benefits. Learn more about our benefits in the on nature.org/careers.

We’re proud to offer a work environment that supports the health, well-being, and flexibility needs of the people we employ!

This description is not designed to be a complete list of all duties and responsibilities required for this job.

To apply for job ID , submit your materials online by using the Apply Now button at . Need help applying? Visit our page or contact .

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.