Human Resources Assistant, GS-5, Fixed - Term, #128034, Dhaka, Bangladesh #571744

🌟 Join UNICEF Bangladesh as an HR Assistant! 🌟 Ready to use your HR expertise to drive positive change? Apply now to join our dynamic HR Team at UNICEF Bangladesh and be part of our mission to build a better world for every child. Together, we can make a difference! Do you have a knack for exciting functional areas of expertise in HR such as supporting HR Business Partnering, Employee Relations, Data Management and Analytics? Would you enjoy supporting HR Business Partners with innovative projects/initiatives in various HR related areas (DEI, staff well-being, HR Innovation, HR Communication, Performance Management, Learning and Development, Career Development, HR in Emergencies, etc.)? If so, this job is for you and we would like to invite you to join UNICEF Bangladesh as our newest HR Assistant! The HR Team in Bangladesh Country Office is committed to providing qualitative, agile, and people-centric service to all its personnel in Dhaka, as well as in our Field Offices including Cox’s Bazar, currently an L1 Emergency Duty Station. We operate relying on the HR Business Partnering model you would be supporting to ensure best solutions are identified for all human resources management needs with a strong focus on client service orientation.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a passion.

UNICEF Bangladesh Country office (BCO) has more than 320 staff and 100+ consultants, UNV and Interns spread over country office based in Dhaka and 7 field offices. One of the field office, Cox’s Bazaar   is the largest field office with more than 100+ staff working on a L1 protracted emergency.  While there is a dedicated HR position in CXB, BCO HR is responsible to provide full range of HR support to CO in Dhaka as well as the field offices.

How can you make a difference?

Under the close supervision and guidance of the Human Resources Chief, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.  

Summary of key functions/accountabilities:

1. Support to business partnering

2. Support in processing of entitlements and benefits of local staff

3. Support in recruitment and placement

4. Support in organization design and job classification

5. Support in learning and capacity development

6. General office support

For detailed job responsibilities, please see the attached TOR:  JD - HR Assistant G-5.docx

To qualify as an advocate for every child you will have…

The following minimum requirements:

• Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.

*A bachelor’s degree from a recognized academic institution in a field relevant to the position (HR, International Relations, Social Sciences, Business Administration) may replace three years of related work experience.

• A minimum of 5 years (2 years with a bachelor’s degree) of progressively responsible administrative or clerical work experience required.

• Fluency in English and Bangla is required.

Skills:

Technical

• Good knowledge of HR principles, rules, regulations and procedures within the UN.

• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.

• Ability to extract and format data and to solve operational problems.

• Ability to organize own work, set priorities and meet deadlines.

Interpersonal and communication

• Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.

• Demonstrates a high degree of confidentiality, initiative and good judgment.

• Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

The following desirables:

• Prior experience in HR roles, preferably in an international or humanitarian organization context, would be advantageous.

• Experience in a client service role will be preferred.

• Experience in data management, analysis and presentation including advance knowledge of Excel, Power BI, PPT will be a strong asset.

• Experience in HR Business Partnering support will be an asset.

• Experience in event management/training management will be an added advantage.

• Experience in working with HR ERP systems (such as SAP), talent management/performance management/learning, HRIS systems will be an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information. The genuine and complete vacancy announcements are published on UNICEF Careers website at https://jobs.unicef.org/en-us/listing/ 

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.

Internal candidates may be given preference over external candidates. The term "Internal" refers to all staff members with fixed term, continuing or permanent appointments. Internal candidates who are legally permitted to work for UNICEF in Bangladesh, independently of UNICEF appointment, will also be considered.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Applicants must provide complete and accurate information pertaining to their candidate profile and qualifications according to the instructions provided in the Applicant system in order to be considered.  The information submitted will be used for administrative purposes, salary/step determination and conditions of employment. No amendment, addition, deletion, revision or modification shall be accepted for applications that have already been submitted for this position.

Additional information about working for UNICEF can be found here.