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Logistics Coordinator Ukraine Lviv

Lviv

  • Organization: NRC - Norwegian Refugee Council
  • Location: Lviv
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Managerial positions
  • Closing Date: 2024-05-28

Below is a brief summary of the role. Please download the Job Description for further details.

 

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.  

Role and responsibilities 

The purpose of a logistics Coordinator is to implement logistics and procurement policies and producers.  

The following is a brief description of the role. 

Generic responsibilities (max 10) 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan. 

Ensure adherence to NRC policies, handbooks, guidelines and donor requirements 

Implement NRC’s systems and procedures at area level 

Prepare and submit monthly logistics reports and analysis  

Ensure proper filing system for all support documents 

Support line managers in procedures and require support team training. 

Management of logistics team 

Ensure anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management) 

Participate in budget development within the area of logistics when required. 

Review the logistics core cost budget versus actual and provide analysis of the cost efficiancy  

Conduct regular logistics field visits and ensure logistics support being delivered in timely manner 

Specific responsibilities  

Procurment: 

Oversee all procurment activities at the Lviv area office 

Work closly with program team to ensure the procurment plans for all project are in place and ensure daily follow of the implementaion of the procurment plans 

Responsible for ensuring the procurement activities are in accordance with budget lines and annual plans and serve the best interests of NRC and its operations.  

Provide leadership to the procurement team to ensure that all procurements are finalized in timely and quality manner, ensuring compliance with NRC Logistic Handbook/SOPs and donor guidelines. 

Responsible for prequalification processes and establishment of Suppliers and Service Providers databases 

Responsible for all framework lease agreements in accordance with NRC procedures including renewals

 

Warehouse management: 

Responsible for ensuring that warehousing practices are in accordance to the NRC Logistics handbook standards 

Ensure that the storage facilities/warehousing are secure, fit for purpose, managed and meet health and safe working practice requirements, including food commodities 

Responsible on monthly stock report 

Asset Management: 

Responsible for all NRC assets management in accordance with NRC regulation and procedures.  

Ensure that the system of controlling assets movement between personnel, programmes and locations within the  is in place and working adequately. 

Ensure appropriate disposal of assets when required in accordance with NRC and donor guidelines 

Ensure a monthly report on the asset condition that include disposal, transfer and donation reports in the line with NRC logistics HB and the country SOP 

 

Fleet management 

Oversee the management of all transport and fuel at AO;  that includes but not limited to: 

Ensure the implementation of NRC Fleet Management System 

Ensure weekly movement plans are in place 

Ensure timely submission of the monthly fleet report 

Review the vehicle accident reports and ensure proper procedures are being followed. 

Critical interfaces 

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

Country Procurement manager, Country Logistics Manager 

Service providers, transporters, shipping agents, travel agents etc, etc... 

Logistics, finance & Program staff 

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

1. Professional competencies  

These are skills, knowledge and experience that are important for effective performance.  

Generic professional competencies:  

BA Degree in Supply Chain management is preferred or equivalent 

Minimum of 2 years’ experience in Senior Logistics role. 

Previous experience from working in complex and volatile contexts 

Good in English and Ukrainian Languages  

Team management and leadership skills. 

Ability to use MS office 

Experience with EU and US donors 

Context/ Specific skills, knowledge and experience:  

Knowledge of the context in Lviv. 

Willing to travel to remote areas and to field offices, ability to work flexibly including weekends and willingness to travel and work in rural locations and live in basic conditions. 

Experience with start-up, exit or similar 

2. Behavioural competencies (max 6) 

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position: 

Managing resources to optimize results 

Managing performance and development 

Analyzing 

Handling insecure environments 

Empowering and building trust 

 

 

Key Information - Please Take Note When Applying

  • Learn more about NRC here and NRC Ukraine
  • To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
  • Apply by completing all the system-required fields of your experience, employment history, and education in your application.
  • Ensure to attach your latest CV, motivation letter and application in English-Applications submitted without the CV will not be considered.
  • When creating your profile, include your full name as per your passport.
  • Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
  • Only shortlisted candidates will be contacted. We receive many applicants for each vacant position
  • This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.